Wellesley MA
Full time
Posted 30+ Days Ago
R0012654 The Program Coordinator is responsible for supporting the ProgramManagers and faculty with the preparation, coordination, and administrative support of all programming, including global executive educationand enterprise programs.
WHAT YOU WILL DO Assist with program preparation and execution by workingclosely with a Babson Executive Education (BEE) Program Manager. Responsibilities include: researching, ordering, and compiling all programmaterials; preparing program schedules, participant lists, nametags, tent cards, and certificates; assembling program binders when required;and arranging transportation, catering, etc. as needed. Coordinate with faculty on program materials, including assignment sheets,readings and cases, in-class materials and exercises, and virtual simulations; assemble and arrange for delivery of materials to off-siteprograms. Build and maintain program Learning Management System (LMS) sites to distribute program materials and communicate withclients and participants, before, during and after program. Utilize technology to streamline delivery of program materials. Thisincludes responsibility for database management, online applications, and the LMS site, in order to extract and post program-specificmaterials. Set-up and break down classrooms; provide in-session classroom support for faculty and participants, including managementof audiovisual equipment. Assist with preparation, distribution, and collection of daily and summary evaluations, as well as dataentry, filing, and distribution of reports. Work with Program Managers and other BEE team members to create consistency in workflowand program support by maintaining detailed program notes. Develop and maintain cohesive relationships with all parties involvedwith execution of programs; including, but not limited to: Faculty; Babson Conference Center departments (conference planning/services,dining room, audio-visual staff); campus resources (catering, copy center, media services, bookstore); and outside vendors (copyrightpermissions, transportation, special events). Provide organizational support in other areas or to other members of BEE duringprogram downtime. Participate in process review and improvement with operations team on ongoing issues related to BEE'sstrategies. Pursue professional growth & development opportunities that lead to greater efficiency in delivering programs byincorporating the latest tools, techniques and methods. Assume additional responsibilities as required. YOURTEAM WILL INCLUDE Student Workers
WHAT EDUCATION AND SKILLS YOU WILL NEED Associate'sDegree Must have at least 2-3 years of related experience
Must have a highly developed sense of customer service
Must have strong teamwork and communication skills
Must have strong technology skills, including proficiency in Microsoft Officesuite (Word, PowerPoint, Excel) and Google suite.
Must have excellent planning and organizational skills, and attention todeadlines
Must have a strong commitment to maintaining consistency and quality of program materials
Ability to manage andprioritize multiple tasks in a fast-paced, highly demanding work environment
Ability to maintain flexibility and positive attitudewhen dealing with diverse groups, such as managers, team members, faculty, students, clients from diverse backgrounds, departments withinBabson College, vendors, etc.
Ability to envision and propose new methods to perform tasks that support ET&A; take thoughtful risks;and accept new and ongoing initiatives, objectives, and solutions to gain sought-after results.
Ability to anticipate and embracechange ; demonstrate willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changingconditions.
Must work independently with minimal direction in order to adhere to strict deadlines
HOW AND WHERE YOUWILL WORK All Babson College faculty and staff authorized to work on campus must be fully vaccinated againstCOVID-19, including any appropriateboosters . Proof of vaccination upon hire is required or within 21 days of becoming eligible for a booster. Contact Human Resources for medical accommodation or religious exemption requests. Abilityto work early mornings, evenings, weekends, and holidays as necessary Some travel may be required Must be able to liftand/or move boxes of supplies/materials (up to 40 lbs.) Must have had a valid, unrestricted U.S. Driver's License for one year, andmaintain throughout employment an insurable (as determined by the College's insurer's criteria) or a satisfactory driving record; mustsuccessfully complete and pass the College's vehicle training program within the first 60 days of employment; annual or more frequent reviewof employee's driving record based on the College insurer's criteria; and safety training as required by management. ADDITIONAL SKILLS YOU MAY HAVE Bachelor's Degree preferred
Experience with applications such asSalesforce, Learning Management Systems, Cvent, Canvas, Qualtrics, Zoom and WebEx
Experience working with global groups preferred
About Us
We're alldifferent. We're allBabson. Babson College is a world-class business school, empoweringentrepreneurial leaders to create great economic and social value - everywhere. Here you'll find a collaborative, collegial team environmentdesigned to include and motivate every individual. It's a rewarding and invigorating workplace - an exciting launch pad for anyone who wantsto make a real impact in higher education. We provide everything you need to achieve your goals, including learning and developmentopportunities, outstanding benefits, rich rewards, wellness programs, and a genuine dedication to creating a diverse, multicultural andinclusive community.
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