BENEFITS AND PAYROLL ASSISTANT Location Oshkosh, WI : Payroll & Benefits Assistant This position assists with processes related to preparation and maintenance of the City of Oshkosh's bi-weekly payroll, as well as assisting with the maintenance and dispensation of the City of Oshkosh's fringe benefit programs. This position reports to the Human Resource Manager but will take daily direction from the Benefits Coordinator and the Payroll Coordinator positions.
ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Benefits (35%): Provide back-up support to benefits processing. Responsibilities include responding to employee inquiries, assisting with open enrollment processes, developing and distributing life event letters to change benefits options, reconciling life insurance bill against payroll deductions, processing monthly life insurance payment to vendor, reconciling medical, dental & vision bills, maintaining the deduction code plan limits for the voluntary retirement plans, monitoring 457 pre-tax and 457 Roth combined limit as well as adjusting limits for employees who turn 50, monitoring highly compensated to determine catch-up contribution allowances, updating the ERP and vendor website of employee benefit changes, and monitoring stop loss insurance. Payroll (35%): Provide back-up support to the payroll function. Responsibilities include performing all activities necessary to process and generate a bi-weekly payroll, including tracking of payroll information, responding to employee inquiries, verifying employee work hours through payroll time entry software, updating payroll records, calculating and filing bi-weekly payroll withholding taxes and garnishments, responding to questions about taxes and deductions. Assisting with annual operations budget calculations. FMLA (10%): Provide support to FMLA processing. Responsibilities include processing FMLA requests, audit timesheets for sick time usage related to FMLA, recording and monitoring FMLA usage including notifying the HR Manager when limits may be exceeded. IRS Processes (10%) : Assist with preparation of year end W-2's, annual audits and processing of IRS 1095 forms. Records Retention (10%): Scan and process records into the records management software. Perform other duties as assigned. REQUIRED MINIMUM QUALIFICATIONS Education and Experience: Associate's Degree in Business Administration, Accounting, Human Resources or Organizational Administration. 1-2 years of experience in human resources, payroll or a related field. Necessary Knowledge, Skills, and Abilities: Knowledge of all laws, regulations, and procedures governing the compensation of city employees. Knowledge of accounting and budgeting practices as they relate to payroll. Knowledge of insurance policies and procedures. Possess basic math skills and the ability to make calculations. Possess accurate computer and typing skills and the ability to maintain accurate and updated information, files and records. Skill in paying close attention to detail. Ability to prepare and maintain accurate financial documents and reports. Ability to effectively use report writing software. Ability to work with sensitive and confidential information, and to maintain confidentiality and professionalism. Ability to establish and maintain effective working relationships with co-workers and other city staff. Ability to record, convey and present information, explain procedures and follow instructions. In evaluating candidates for this position, the City may consider a combination of education, training and experience which provides the necessary knowledge, skills and abilities to perform the essential duties of this position.
TOOLS AND EQUIPMENT USED Standard office equipment such as personal computers, printers, telephone, fax machine, calculator and copy machine.
PHYSICAL DEMANDS The physical demands described in this position description are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the essential functions of this job, the employee is frequently required to sit, talk or hear. The employee is occasionally required to walk, use hands to finger/handle objects or operate tools or controls, and reach with hands or arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required of this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described in this position description are representative of those an employee encounters while performing the essential functions of this job. Work takes place indoors in an office environment. The noise level is moderately quiet.
SELECTION GUIDELINES Formal application, rating of education and experience, oral interviews, background check and job-related tests may be required. The duties listed in this position description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment to the position. The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Type : INTERNAL & EXTERNAL
Location : HUMAN RESOURCES
BI-WEEKLY SALARY: $1,956.00-$2,235.75
