Job Title: Virtual Scheduling Assistant
Company: Escape Ensemble Consulting
Location: Remote
About Us: Escape Ensemble Consulting is a premier travel agency dedicated to curating unforgettable travel experiences for our clients. With a focus on personalized service and attention to detail, we strive to exceed our clients' expectations and create memories that last a lifetime. Our team is passionate about travel and committed to providing exceptional support to ensure smooth and seamless travel experiences.
Job Description: Escape Ensemble Consulting is seeking a detail-oriented and organized individual to join our team as a Virtual Scheduling Assistant. In this role, you will be responsible for managing schedules, appointments, and travel arrangements for our team members, ensuring efficient coordination and communication.
Responsibilities: Schedule Management: Coordinate and manage schedules for team members, including appointments, meetings, and travel arrangements, using scheduling software or other tools.
Appointment Scheduling: Schedule client consultations, team meetings, and other appointments, taking into account time zones, availability, and preferences.
Travel Coordination: Assist with travel arrangements for team members, including flights, accommodations, transportation, and other logistics, ensuring cost-effectiveness and adherence to company policies.
Calendar Maintenance: Maintain and update team members' calendars with appointments, events, deadlines, and other important dates, ensuring accuracy and completeness.
Communication Liaison: Serve as a liaison between team members and clients, vendors, or other stakeholders, facilitating communication and ensuring timely responses to inquiries or requests.
Documentation and Reporting: Maintain accurate records of schedules, appointments, travel arrangements, and other relevant information. Generate reports or summaries as needed to track scheduling activities and identify areas for improvement.
Task Coordination: Assist with task coordination and project management, including assigning tasks, setting deadlines, and monitoring progress to ensure timely completion.
Administrative Support: Provide general administrative support to the team, such as managing email correspondence, organizing files, and performing other administrative tasks as needed.
Benefits: Flexible remote work arrangement. Competitive salary with opportunities for advancement. Comprehensive training and professional development opportunities. Supportive and collaborative team environment. Travel perks and discounts on personal travel bookings. Qualifications: Previous experience in scheduling, administrative support, or a related field. Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple schedules effectively. Strong communication and interpersonal skills, with the ability to interact professionally with team members and external contacts. Proficiency in using scheduling software, calendar applications, and other relevant tools. Detail-oriented with a high level of accuracy in data entry and record-keeping. Self-motivated and able to work independently with minimal supervision. Adaptability and flexibility to accommodate changing schedules and priorities. If you are highly organized and thrive in a fast-paced environment, we invite you to join our team at Escape Ensemble Consulting as a Virtual Scheduling Assistant. Apply now to be part of our team and contribute to creating exceptional travel experiences for our clients!
