The Role:This newly created role will provide administrative and operational support for the Investor Relations team and Chief Business Officer. This is an opportunity to create operational rhythms for the team – creating more structure, support, communications and processes for Investor Relations. In addition, this role will provide heavy schedule and travel coordination, along with detailed responsibilities around investor event planning for both the IR team and Chief Business Officer. The position requires coordination and communication within Moderna and other outside parties, working with information that is of a critical and confidential nature. A high degree of initiative, organization, self-direction and collaboration is required. The role requires professionalism and corporate presence, self-confidence, flexibility and adaptability. Excellent professional written and verbal communication is required given interface with key external investor stakeholders. Ability to effectively work in a fast-paced dynamic corporate environment is critical to success in the position. Previous experience with project coordination/management, operations support and administrative experience working with Investor Relations teams is a plus.Here's What You'll Do:Own day to day administrative operations for the Investor Relations team and Chief Business OfficerProactively manage calendars for the Head of Investor Relations and her small team.Manage expectations and deliverables with teams (e.g. due dates, prep meetings, information needed, etc.), and understand business priorities and challengesCoordinate extensive internal/external meetings with efficiency and detail; communicating clearly to explain conflicts and need to re-prioritizeManage travel arrangements(domestic/international)Identify and implement process improvements to help organize the team and create operational efficiencies/improvements. Eye for continuous improvement is key.Manage standing meetings for the team throughout organizationLeverage collaboration technology for meeting arrangements and be able to quickly troubleshoot common technical challenges. Tech savviness is requiredProactively support business development initiatives – i.e. coordinating site visits, travel, internal prep meetings, on-site logisticsAnalyze needs and problems to determine approach and priority in collaboration with executives, their teams and administrative colleagues across functionsSupport communication initiatives with external vendors, internal teams, etc.Schedule all team meetings and offsitesPrepare expense reports, as needed, and approve online expensesHere's What You'll Bring to the Table:A minimum of 5 years and ideally 8 years of directly relevant experience providing senior leader level administrative support in a corporate environment; a degree is desirable, but not required. (VC, private equity or investor relations experience is a plus)Proven ability to take initiative, determine priorities and exercise strong judgementOutlook calendar management experienceProject coordination/ management experience is a plusAbility to recognizeopportunities/gaps/obstacles,apply analytical and creative thinking to address issues or find innovative solutions and see it through to completion by taking ownership and accountabilityFlexibility and ability to work in an ambiguous environmentProfessional confidence in own ability and demonstrated intuition as a result of experience working through complex situations/issuesDemonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and flawless attention to detail, recognizing value and impact of the resultsHighly Proficient in Microsoft Office Suite – including Outlook, PowerPoint, Excel and Teams, as well as WebEx or other video conferencing toolsProven ability to adapt to new technology and work in a digitally-native wayModerna is pleased to provide you and your family with a comprehensive and innovative suite of benefits, including:Highly competitive and inclusive medical, dental and vision coverage optionsFlexible Spending Accounts for medical expenses and dependent care expensesLifestyle Spending Account funds to help you engage in personal enrichment and self-care activitiesFamily care benefits, including subsidized back-up care options and on-demand tutoringFree premium access to fitness, nutrition, and mindfulness classesExclusive preferred pricing on Peloton fitness equipmentAdoption and family-planning benefitsDedicated care coordination support for our LGBTQ+ communityGenerous paid time off, including:• Vacation, sick time and holidays• Volunteer time to participate within your community• Discretionary year-end shutdown• Paid sabbatical after 5 years; every 3 years thereafterGenerous Paid Leave offerings, including 18 weeks of 100% paid parental leave for all new parents401k match and Financial Planning toolsModerna-paid Life, LTD and STD insurance coverages, as well as voluntary benefit optionsComplimentary concierge service including home services research, travel booking, and entertainment requestsFree parking or subsidized commuter passesLocation-specific perks and extras!About ModernaSince our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world. By living our mission, values, and mindsets every day, our peopleare the driving force behind our scientific progress and our culture.Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities.We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S.As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute and make a meaningful impact.If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit modernatx.com/careers to learn more about our current opportunities.Moderna is a smoke-free, alcohol-free and drug-free work environment.Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply!Moderna is proud to be an equal opportunity workplace and is an affirmative action employer.Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. Moderna is an E-Verify Employer in the United States. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.Belonging, Inclusion, and Diversity are critical to the success of our company and our impact on society. We're focused on attracting, retaining, developing, and advancing our employees and believe that by cultivating diverse experiences, backgrounds, and ideas, we can provide an environment where every employee is able to contribute their best.Moderna is committed to offering reasonable accommodations to qualified job applicants with disabilities. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations team at ****** . (EEO/AAP Employer) #LI-DP1-
