Position Summary Performs a variety of administrative duties supporting the marketing and sales department. The ideal candidate will be detail-oriented, efficient, and able to handle a variety of administrative tasks with precision and professionalism. This role plays a crucial part in maintaining smooth day-to-day operations and ensuring the overall efficiency of our organization.
Essential Duties and Responsibilities The essential functions include, but are not limited to the following:
· Greets clients, visitors, and VIP guests; directs or escorts him or her to the appropriate location.
· Arrange VIP hotel accommodations, breakfast, dessert, dinner reservations, and activities for VIP guests.
· Prepare marketing materials including brochures, presentations, welcome materials.
· Manage brochures, giveaways, marketing materials (samples) and keep inventory.
· Arrange and ship display materials for trade shows.
· Register AIA and send certificates.
· Provide document support for various meetings and trainings.
· Help set up training events, catering, and company events.
· Follow up on leads from company trade shows.
· Arrange travel for executive and sales team for major tradeshows.
· Schedule meetings and update the department calendar.
· Filter and forward emails sent to to the appropriate personnel.
· Assist with personal tasks and errands as requested, demonstrating flexibility and willingness to support executives in a professional setting.
Minimum Qualifications (Knowledge, Skills, and Abilities) · High school diploma or equivalent required.
· Excellent verbal communication and interpersonal skills.
· Strong attention to detail, and highly organized.
· Ability to work independently and as part of a team.
· Basic understanding of administrative and clerical procedures and systems.
· Proficient with Microsoft Office Suite, Adobe, or related software.
· Minimum of 1+ years of experience
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Expected hours: 40 per week
Benefits:
401(k) Dental insurance Employee assistance program Health insurance Paid time off Vision insurance Schedule:
8 hour shift Travel requirement:
No travel Ability to Relocate:
Irvine, CA: Relocate before starting work (Required) Work Location: In person
