Project Management Office Manager

Project Management Office Manager (EMS3) Location Olympia, WA : Description Project Management Office Manager (EMS3) Making a positive impact on state government! Washington Technology Solutions (WaTech) provides enterprise IT service, support, strategy and security for Washington state public agencies and municipalities. Through teamwork, partnership, and collaboration WaTech works to transform public service through a connected government. About the opportunity: This position is part of WaTech's Project Management Office (PMO) within the Strategy and Management Division (SMD). The PMO provides critical project management leadership to projects, fosters collaboration, delivers customer-centric solutions, and models excellent task execution, ensuring seamless integration with WaTech's strategic pillars. As the Project Management Office Manager, you will be relied on to lead the PMO team, drive the strategic direction and maturity of the department, and develop and own all associated project management systems, tools, and best practices. In this role you will continuously interact with executive team members to ensure the highest-value work stays in focus, negotiate with stakeholders and peers on project resource allocation, and integrate the individual projects into a cohesive portfolio of high-quality, high-value projects. Duties Some of what you can expect: Drive executive decision-making on which projects to pursue, defer, or terminate. Evaluate project proposals and prioritize them based on evolving criteria aligned with organization and statewide strategy, objectives and Return-on-Investment (ROI). Identify and assess risks at the portfolio level and develop strategies for risk mitigation. In alignment with the organization's strategic goals and objectives, define the project portfolio management strategy, including prioritization criteria and resource allocation and ensure that the portfolio of projects supports the highest-value strategic initiatives. Develop and manage the portfolio budget, track expenditures and ensure cost-effectiveness. Establishe Key Performance Indicators (KPIs) to measure the performance of individual projects. Consistently assess and analyze the progress, financial health, timelines, and potential risks within the project portfolio. Strategically allocate and manage resources across projects to optimize resources across multiple projects to ensure efficient utilization of personnel, time, and budget in alignment with agency strategic goals. Predict future resource needs based on project pipeline, historical data, and organizational growth. Perform continuous capacity planning for the PMO and ensures project needs match the skills of each assigned project manager. Provide strategic leadership to the PMO team, inspiring and motivating them to excel in project delivery and contribute to the organization's strategic success. Collaborate with project management leaders across the state to gather and share best practices to drive efficiencies in project management statewide. Here is what we are looking for: A bachelor's degree in technology, public administration or a closely related field. An additional four years of professional experience may substitute for the bachelor's degree. 10 years of increasingly responsible professional information technology project management experience. This experience should demonstrate a clear trajectory of increasing responsibility and complexity in managing IT projects. Four years of experience in a PMO leadership role, directly supervising IT PMO teams that are strong, collaborative, and capable of delivering high-quality results. This experience can be concurrent to project management experience. Four years of professional experience in stakeholder management, including communication with senior leadership, team members, and external partners. Ability to navigate complex stakeholder environments and maintain productive relationships. Able to model effective collaboration at all levels of an organization. This experience can be concurrent to project management experience. Two years of professional experience in strategic planning for project management operations, including setting objectives, developing processes, and aligning PMO strategies with overall business goals. This experience can be concurrent to project management experience. Successful completion of formal professional Project Management coursework with an in-depth understanding of its lifecycle. (e.g., CompTIA Project+, PMP, PgMP, PRINCE2, PRiSM, Agile/Scrum). Demonstrated proficiency with project management software tools (such as Microsoft Project, JIRA, and other commonly used tools) to both manage projects and produce timely, accurate project reports. Demonstrated strong understanding of both waterfall and agile project management methodologies, processes and best practices. Demonstrated ability to use data and analytics to make informed decisions that optimize portfolio and project performance. Excellent written and verbal communication skills. Must be able to interpret and present complex and occasionally controversial information for broad audience use. Demonstrated competency in effective personnel management using a variety of formal and informal means. Demonstrated competency at negotiating issues to arrive at high quality and effective resolution. Preference shall be given to those who possess the following certification(s): Master's degree in technology or closely allied field. Three years of professional Project Portfolio Management (PPM) experience. This experience can be concurrent to project management experience. Experience with legislative processes and intergovernmental relations. Demonstrated strong strategic thinking and ability to align project portfolios with the agency's strategic goals and objectives. Demonstrated understanding of Organizational Change Management (OCM) principles and business process re-engineering and ability to demonstrate the nexus between these disciplines and project management best practices. Experience in leading change management initiatives, demonstrating the ability to guide organizations through transitions and adapt processes to evolving business needs. Telework: This position is approved for telework. However, may require the incumbent to come onsite as needed, up to four times a year. We value diversity and different perspectives: WaTech is committed to providing equal access and opportunities to all qualified applicants and employees. We seek to attract and retain a diverse staff and welcome your experiences, perspectives, and unique identity. What WaTech Offers: As an employee of WaTech, you'll have access to an outstanding employee benefits package that includes medical and dental plan options for you and your family, paid leave and holidays, retirement plan options and more. While WaTech is headquartered in Olympia, Washington, which is near some of the country's most scenic national parks, we are able to offer many of our positions telework and flexible schedule options to help support a healthy work life balance. To learn more about WaTech, and what our employees enjoy about working here, please visit our website. How to apply: Applications for this recruitment will be accepted electronically. Please select the large "apply button" at the top of this announcement. You may need to create a profile and account in Washington state's automated application system. We invite you to include your name and pronouns in your material to ensure we address you correctly throughout the application process. To be considered for this position you will need to: Submit your online application. Answer all required Supplemental Questions . Attach a Letter of Interest that addresses how your experience qualifies you for this role. Attach a Resume that clearly documents the work history, training, and education that makes you a viable and competitive candidate for this position. Include Three professional references and their contact information. Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. (Please redact any personally identifiable data such as social security number prior to submittal.) Note: Applications without the requested attachments identified above or containing supplemental question responses with comments such as "see resume" may lead to your application being disqualified from consideration. Conditions of employment: This position requires a background check. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position and is a continued condition of employment. Recruitment process: First round of application assessments will be conducted seven days after the initial job posting date. The hiring authority reserves the right to offer the position at any time after the initial seven-day job posting date during the recruitment process. It is to the applicant's advantage to apply as early as possible. This recruitment may be used to fill multiple positions. Contact us: For inquiries about this position, please contact Rebekah Wilkes at or email to Persons requiring accommodation in the application process or for an alternative format may contact Human Resources at or . Persons of disability or those who are deaf or hard of hearing can call the Washington Relay Service by dialing 7-1-1 or . WaTech complies with the employment eligibility verification requirements of the federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment. Supplemental Information