Project Assistant

Responsibilities
-Review contractor invoices for compliance with contract terms
-Review contractor invoices for completeness of supporting documentation
-Review contractor invoices for financial accuracy
-Coordinate corrective billings with vendors when invoice discrepancies are identified
-Work within client's accounting software (SAP Oracle) to analyze contractor invoices
-Submit invoices for payment in client's accounting software in a timely fashion in accordance with contractual payment timeframe
Additional responsibilities as assigned
-This position is responsible for performing general administrative, office support for company projects.
Duties may include:
-Keep and maintain project files;
-Maintain project e-mail box;
-Document control - data entry; Track projects and produce monthly progress reports;
-Work with specs, changes and finalizing;
-Facilitate questions regarding projects and research information;
-Maintain tracking system for projects;
-Record minutes from Project Manager meetings;
-Answer phones and direct calls;
-Read and sort incoming mail;
-Collect bills/invoices;
-Type memos, correspondence, reports, and other documents;
-Make travel arrangements; Prepare outgoing mailings and labels, including emails and faxes;
-Organize and maintain filing system;
-Coordinate client or vendor lunches, including set-up and clean-up;
-Reserve conference rooms;
-Coordinate with internal support departments; Order and maintain supplies;
-Arrange equipment maintenance or set-up;
-Keep the department calendar and roster; Occasional project assistance for managers;
-Assist in Power point presentations;
Employment Type: Contractor
Salary: $ 20.00 25.00 Per Hour