Full job description Overview Work Where it Matters Pinnacle Solutions, an Akima company, is not just another federal contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At Pinnacle Solutions , the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
For our shareholders, Pinnacle Solutions provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
For our government customers, Pinnacle Solutions delivers comprehensive services for general construction and renovation, as well as civil and marine construction.
As a Pinnacle Solutions employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
Job Summary: The Office Administrator will provide administrative and operational support to leadership, as well as organize and maintain the daily operations of the facility. This person will support both internal and external parties with a high level of professionalism and attention to detail, and in a manner that reflects positively on the organization.
Responsibilities Job Responsibilities: The Office Administrator will directly support the Pinnacle Operating Company (OpCo) in the following activities –
Prepares new hire workspaces. Tracks and facilitates preparation for new hires Conducts new hire orientations Tracks quality of hire data/metrics Facilitates SPOT entries in support of international contracts Prepares Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization. Facilitates recurring meetings by preparing agendas, sending reminders, etc. Serves as the on-site coordinator for the upcoming Huntsville facility move. The Office Administrator will directly support leadership located in Huntsville, AL with the following –
Manages and submit Expense Reports/Authorizations ensuring timely and accurate submission and reconciliation. Supports travel planning and booking in both CONUS and OCONUS locations. This includes, but is not limited to, researching, and booking hotel, airfare, and car services. Supports meeting preparation by printing/binding briefings, preparing conference rooms, etc. Prepares briefings for printing including final edits for spelling, formatting, etc. Schedules meetings and deconflict attendee/conference room calendars as needed. Creates Outlook contact cards as requested. Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed. In addition to leadership and OpCo support, the Office Administrator will support Pinnacle/Huntsville facility requirements –
Answers phones, greet customers, and escort vendors/visitors when needed. Provides hospitality to all guests and help create a welcoming environment. Manages conference room bookings. Assists in scheduling meetings and employee morale events (monthly lunches, breakfasts, holiday events, etc.) including obtaining quotes, meeting with vendors, tracking budgets, and purchasing food and event supplies. Processes and distribute mail. Monitors inventory, order, and stock office supplies. Maintains appearance of the common office areas including cleaning when needed. Keep kitchens stocked and clean, ensure the coffee bar and pantry are well maintained. Invests in building long-lasting relationships both externally and internally that promote the desired Akima/Pinnacle culture. Qualifications Minimum Qualifications: Bachelor's Degree required. Employee on-boarding experience required. We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at or (information about job applications status is not available at this contact information).
Job: Office & Administrative Support
Travel: None
Organization: Pinnacle Solutions
Clearance: Not Applicable
Work Type: On-Site
Remote: No
ReqID: ********
