Executive Secretary , Division Of Lifecourse Epidemiology And Genomics

We are on a mission to foster a community where every individual has access to opportunities, services, and programs that contribute to their health, safety, and stability, enabling them to achieve self-sufficiency. Our dedication to cultivating a diverse and inclusive workplace is unwavering, and we strive to ensure an environment of dignity, respect, and fairness for all our employees.
Role Summary:
As an Executive Secretary within our dynamic Division, you will wield considerable autonomy to support the Division Director and executive team. Your responsibilities will encompass a broad range of executive secretarial tasks and support functions critical to the division's success. This role requires a proactive and independent approach to managing tasks, assisting in the division's administrative needs, and contributing positively to our overarching goals.
Key Responsibilities:
Offer comprehensive executive support to the Division Director, including managing schedules, correspondence, and documentation.
Facilitate effective communication and administrative coordination within the division and with external partners.
Utilize a range of software and systems to prepare documents, reports, and presentations, ensuring information is accurately maintained and retrieved.
Contribute to special projects and initiatives, providing logistical and administrative support as needed.
Who Should Apply:
We welcome applicants who are passionate about making a difference and possess:
A high school diploma or equivalent educational qualification.
At least five years of administrative support experience, with a significant portion requiring computer proficiency for a variety of tasks.
A minimum of two years at an advanced level in administrative roles or equivalent, demonstrating increased responsibility and skill in managing complex administrative tasks.
Additional Information:
The role is based in Lansing, MI, with considerations for remote work arrangements under specific operational needs and within established guidelines. The position requires onsite presence for a minimum of two days per week.
Successful candidates must complete a background investigation and criminal records check as a condition of employment.
The role includes providing state work equipment, with remote work employees responsible for setting up a suitable work environment.
Application Process:
Interested candidates should apply online, ensuring to include a comprehensive resume, cover letter, and any relevant transcripts or certifications. Applications are open until April 10th, but early submission is encouraged as the review process will commence upon receipt of applications.
Join us in our quest to enhance the wellbeing of our community through dedicated service and support. We are an equal opportunity employer, committed to embracing diversity and upholding an inclusive and respectful work environment.
Employment Type: Full-Time
Salary: $ 23.00 30.00 Per Hour