Full job description ATTENTION: Internal/External
External
Position Title
Executive Assistant
TTC Title and Code
Executive Assistant I (AD010)
FTE
100%
Position Information
Principal Work Location: UW-Stevens Point Main Campus, Old Main
Supervisor: Dr. La Vonne Cornell-Swanson, Provost and Vice Chancellor of Academic Affairs
Total Rewards
Pay Schedule-range: minimum $60,000.00 annually; based on qualifications and experience
UW Stevens Point provides a competitive benefits package including monthly premiums starting at $32, deductibles starting at $250, auto-enrollment in the Wisconsin Retirement System (pension) with employer contributions, and 17+ days of paid time off (PTO)*. Additional benefits and more information available on our Total Rewards page. Relocation is available for this position.
Department
Academic Affairs
Department Description
The mission of UW-Stevens Point Academic Affairs is to support the outstanding work of faculty and staff in fostering student success, providing enriching learning experiences, and enhancing their own professional development. Visit for more
information about UW-Stevens Point Office of Academic Affairs.
University Description
Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit for more information about UW-Stevens Point.
JOB DETAILS: Position Summary
This position provides specialized services in the daily administrative activities of the Academic Affairs Office. The Executive Assistant is an extension of the Provost and Vice Chancellor for Academic affairs and assists the Provost/Vice Chancellor in carrying out the role of the chief academic officer of the institution. The individual oversees scheduling for the Vice Chancellor and Associate Vice Chancellors, prepares meeting materials, coordinates travel, and manages complex budgets for the division. The position requires advanced Excel skills, management of division reports, sound judgment, the ability to operate independently to handle a wide variety of situations, ability to work collaboratively with others (collegiality), excellent communication and organizational skills and an understanding of campus, UW System, and Regent policies.
Shift: 7:45am-4:30pm Monday-Friday.
QUALIFICATIONS: Required Qualifications
Excellent oral and written communication skills High level of knowledge and experience in financial operations, budgeting, and purchasing procedures Excellent organizational skills and work ethic which requires attention to detail and discretion with confidential information Ability to operate independently to handle a wide variety of situations Ability to work collaboratively with others (collegiality) Integrity, professionalism, and sound judgment Experience providing direct support to upper-level management Excellent customer orientation and problem-solving skills Computer literate with the ability to learn new software applications
Preferred Qualifications
Knowledge of campus, UW System and Regent policies Experience in areas of curriculum, program planning and review, and budgets SPECIAL NOTES: Special Notes
The University of Wisconsin-Stevens Point is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with a disability. UW-Stevens Point¿s mission is, ¿Through the discovery, dissemination and application of knowledge, UW-Stevens Point fosters intellectual growth, provides a broad-based education, models community engagement and prepares students for success in a diverse and sustainable world.¿
Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at or .
The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at
The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.
PTO offering prorated based on start date and hours worked. TO APPLY: How To Apply
This position and instructions on how to apply are located on our website. Please be sure to complete all required fields and include all required documents before submitting your application. To return to a draft application, click on the My Activities link at the top of the screen after logging in. Once you click on Submit Application, you will not be able to edit or attach any application materials. After submitting the application, you will receive an Application Confirmation email from the application system. Refer to the How To Apply document for more information.
Anticipated Appointment Date
May 2024
Terms of Employment
This is an Academic Staff annual appointment, exempt from the Fair Labor Standards Act. Salary is commensurate with qualifications and experience.
The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.
Deadline and
Required Materials
TO ENSURE CONSIDERATION: Applications received by Sunday, March 31, 2024 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.
Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents: Cover letter addressing qualifications and experience Resume Contact information for three professional references
(Official Transcripts may be required of finalist)
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
Position Contact
For additional information regarding the position, please call or email:
Renee Pfeifer-Luckett, Chair, Search and Screen Committee
Email:
Phone:
Human Resources Contact
If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email:
Human Resources
Email:
Phone:
