Looking to join a vibrant organization that makes a difference? At Church Mutual, we Stand for Good : Our work is powerful, inspiring and meaningful because we serve those who serve others. We specialize in insuring purpose-driven organizations, leading the way in markets that include nonprofit and human services organizations, religious institutions of all denominations, schools, senior living communities, and camps and outdoor recreation facilities. We foster a workplace where all employees are treated with dignity and respect. Diversity, inclusion and belonging are woven into the fabric of our company through our customers, employees, leadership, business relationships and outreach programs.
Create and maintain management or department-level schedules, such as calendar management, meetings, travel, conferences, and department activities. Arrange and schedule management or department level activities and administer corporate-level programs. Create management and/or department-level reports and maintain a report/reference library. Support the annual budget process and monitor expenses as directed. Manage confidential and nonroutine information. Manage incoming and outgoing mail, faxes, and deliveries, as well as photocopying and filing of documents. Work independently and on a team on department projects and serve as a project manager on unique projects as needed. Create and revise department systems and procedures. Create accurate and clear business correspondence. Serve as liaison to Church Mutual departments and customers. Ensure operation of office equipment by meeting preventive maintenance requirements and maintain department office supply inventory. Establish, develop, maintain, and update the department filing system.
Schedule and organize complex activities such as calendar management of others, meetings, travel, conferences, and department activities. Manage confidential and nonroutine information. Work independently and within a team on department projects. Serve as a project manager for unique projects and corporate-level programs. Create and revise process and procedures by review of operating practices, recordkeeping systems, forms control, office layout, budgetary and personnel requirements, and implement changes. Support the annual budget for the department and monitor expenses as directed. Serve as a liaison to other departments and customers. Interact with all levels of the organization personnel. Provide assistance to customers in person, over the phone, or by directing questions as appropriate. Create accurate and clear business correspondences such as: memos, charts, tables, graphs, meeting minutes, or other business-related items. Establish and maintain departmental vendor relationships as needed. Maintain departmental supplies inventory by checking stock to determine inventory level; anticipating needed supplies, placing and expediting orders for supplies, and verification of receipt of supplies. Manage and evaluate budget for departmental supplies. Ensure operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques. Establish, develop, maintain, and update filing management system for the department as needed. Responsible for sorting incoming mail, faxes, and deliveries for distribution in the department. Prepare and send outgoing faxes, mail, and packages, and photocopy and file documents as needed. Essential Functions :
Schedule and organize complex department activities and handle confidential and sensitive information. Create and revise process and procedures in the department. Create accurate and clear business correspondences, meeting minutes, or other business-related items. Work both independently and on a team to complete assigned projects. Maintain office equipment and supplies inventory for the department. Manage incoming and outgoing mail, faxes, and deliveries, as well as photocopying and filing of documents. Necessary Knowledge and Abilities:
Basic project organization and implementation skills. Ability to utilize standard office equipment such as computers, phones, photocopiers, and fax machines. Ability to handle confidential and sensitive information. Strong organizational skills and multi-tasking capabilities. Ability to work independently and to adapt to frequent changes in the work environment. Ability to prioritize and meet deadlines. Strong customer service skills. Strong verbal and written communication skills. Ability to manage, understand, and maintain a budget expense system. **This is a hybrid position that requires 2 days per week in the office** Prior Experience:
· Five to seven years professional administrative support experience is required.
· Demonstrated experience/proficiency in utilizing Microsoft Word, Outlook, Excel, and PowerPoint.
· Prior project participation, procedure development, secretarial correspondence, and record keeping is desirable.
Education:
· High school diploma or equivalent is required.
· Administrative Professional Associate Degree is preferred. Significant experience will be considered in lieu of degree.
Church Mutual is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Exact compensation will vary based on consideration of a variety of factors including education, skills, experience, and location. #li-hybrid
#LI-hybrid
USD $21.99/Hr.
USD $30.79/Hr.
