Administrative Spec I

Job summary
Administrative Spec ILocation: Hybrid remote in Gainesville, FLProvide administrative support to the Division
Job seniority: entry level
Responsibilities
• Coordinate and participate in executive meetings• Foster the next generation of researchers and scientists• Provide top-notch customer service to senior and early stage investigators• Coordinate event planning and coordination• Arrange meetings, coordinate travel arrangements, and assist with reimbursements• Review draft materials and respond to telephone requests• Provide clerical/administrative support for committees• Maintain inventory and support development of grants• Organize scheduling and provide support documentation• Communicate with faculty, teams, and external constituencies
Requirements
• Bachelor's degree or equivalent combination of education and experience• Customer service attitude• Experience in administrative support services• Excellent attention to detail• Excellent written and oral communication skills• Ability to work independently and collaborate with others• Well organized and create systems for tracking and monitoring activities• Ability to prioritize and execute tasks with minimal supervision• Ability to receive and maintain confidential information• Proficiency in Excel, Word, Powerpoint, Adobe, and web navigation tools• Adaptable to learning new software and tasks• Proficient in scheduling tools such as Doodle.com, WebEx, Zoom, and Teams
Benefits
• Competitive salary• Hybrid work options• Annual professional development opportunities