Administrative Coordinator - Developmental Neurobiology Location Memphis, TN (Downtown area) : The Administrative Coordinator is responsible for managing administrative activities in order to support and accomplish goals of department and leadership. The Administrative Coordinator provides administrative support for tasks including: office management, vendor coordination, report and document preparation, departmental visitation, recruitment, and faculty support. The successful candidate is an expert at anticipating, initiating, coordinating, and following up on administrative activities and other special projects. Job Responsibilities: Manage the day-to-day administrative activities as the key point of contact for multiple areas like office supply management, calendar management, email and phone correspondence, tracking and maintaining vendor contract, mail management, event coordination, badging, visitor management, coordination with other teams on matters of financial systems etc.
Coordinate/ liaison with internal teams as well as external vendors to accomplish goals for own department.
Track budget, create variance reports and analysis for own department, while working with departmental managers.
Create a filing system, develop standard reports, maintain databases and spreadsheets to provide accurate and timely information, while protecting data confidentiality.
Support a senior faculty member or multiple leaders in managing their communication, general administrative tasks, CVs and bio sketch management and participate in special projects/ activities.
Support in recruitment process by developing & coordinating itineraries for departmental visitors or new recruits including senior members.
Contribute to the creation of documents (i.e. presentations/ manuscripts/ grant writing etc.).
Support the management of compliance issues.
May mentor junior members of admin team.
Perform other duties as assigned to meet the goals and objectives of the department and institution.
Maintains regular and predictable attendance.
Minimum Education and/or Training: High school diploma/GED required.
Bachelors degree preferred.
Minimum Experience: Minimum Requirement: 6+years experience in administration or related area.
Experience Exception: Bachelor's degree and 2+ years experience in administration or related area.
Experience in event coordination and vendor management.
Experience in managing communication with variety of stakeholders with tact and sensitivity.
Experience managing documentation, generating reports and doing simple analysis.
Substantial experience working with office technologies including Microsoft Office (Word/ Excel/ Power point etc.).
Other Information St. Jude is an Equal Opportunity Employer
No Search Firms St. Jude Children's Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email, the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.
