Our client located in Nashville, TN is seeking an Administrative Coordinator to join their team. This is an excellent opportunity for someone looking to grow their career and join a dynamic team in the healthcare industry!
The Administrative Coordinator is a temporary opportunity with an onsite schedule.
Responsibilities: Manage complex schedules, coordinate meetings, and arrange travel for the executive team. Serve as a liaison between the executive team and staff, promoting effective communication and project management. Prepare and edit communications, manage documents, and handle confidential information with discretion. Assist in planning and executing company-wide events, managing logistics from vendor relationships to attendee coordination. Purchase, restock, and manage inventory of breakroom and office supplies, including fresh milk for coffee. Order catering for internal meetings, working sessions, and board meetings. Coordinate recognition for employee birthdays and service anniversaries. Maintain and update the employee Confluence resource page. Ensure conference rooms are set up and properly maintained. Keep the Nashville office presentable, including maintenance of appliances and fixtures. Manage service requests with JLL building management and act as the main point of contact for parking garage issues. Greet visitors, validate parking, and handle mail and deliveries. Coordinate with building management for after-hours access and gym forms. Maintain relationships with local hotels for corporate rates. Assist with corporate card reconciliation for executives, consultants, and potential candidates. Upload invoices to Airbase for various expenses and maintain accurate records. Provide support for onboarding and offboarding employees, including preparing welcome packages and removing access as needed. Assist the Senior Executive Assistant with event logistics, supporting research, purchasing, and preparation for company meetings and off-sites. Offer miscellaneous calendar, administrative, and travel support to designated individuals (e.g., Corporate Advisors). Act as a strategic advisor by contributing to the efficiency of executive operations and decision-making processes. Qualifications:
Bachelor's degree or equivalent experience. Proven track record as an Executive Assistant or similar role supporting C-level executives. Strong organizational, communication, and interpersonal skills. Ability to prioritize tasks and handle multiple projects in a dynamic environment. Proficiency in Microsoft Office and experience with project management and financial software. High level of professionalism, discretion, and problem-solving skills. Experience in a startup or healthcare technology setting is highly valued. Job Title: Administrative Coordinator
Opportunity: Temporary
Location: Onsite Nashville
Salary: $24-$26/hr D.O.E.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
. Vaco also wants all applicants to know their rights that workplace discrimination is illegal .
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here . Virginia residents may access our state specific policies here . Residents of all other states may access our policies here . Canadian residents may access our policies in English here and in French here . Residents of countries governed by GDPR may access our policies here . Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
About the Company:
Vaco, LLC
Vaco provides expert consulting, permanent placement, executive search and strategic staffing for companies around the world, in the areas of accounting, finance, technology, healthcare, operations, administration and more. As a premier talent solutions firm, Vaco connects people to their dream jobs and helps leading companies find talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 offices across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine's list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions. Company Size:
2,500 to 4,999 employees
Industry:
Staffing/Employment Agencies
Founded:
2002
Website:
