This role will be housed within the Division of Nephrology within the Department of Internal Medicine. They will work with a veteran team of other administrative assistants and specialists who are eager to help develop team members. The faculty of the division are wonderful to work with, very kind, and share in an overall spirit of personal and professional development.
General Administrative:
Provide complex administrative support to clinical and instructional track faculty. Calendar management; schedule meetings and other appointments/engagements Maintain and update faculty CVs in Elements Handle travel arrangements for assigned faculty, including the preparations of itineraries and the coordination of agendas with complex meeting schedules. Procure goods/services using UM Purchasing Card; reconcile P-Card statements using M-Pathways. Prepare comprehensive correspondence and manage complex inquiries. Coordinate visiting professors, including planning visits, developing itineraries, and other extensive travel arrangements, dinners, and other catered events. Execute and assist with event planning for the division. Provide back-up and cross-coverage for other Divisional Administrative Assistants. Other administrative duties as required. Transplant Nephrology Administrative Support:
Support the Transplant Directors and Faculty in their administrative duties: Gather data and statistics Provide insight into various issues Transplant Fellowship Administrator: Work with AST to maintain accreditation for fellowship: Work with the Program Director to assist in developing and coordinating the fellowship curriculum. Create and maintain the Nephrology clinical calendar with QGenda. Balance the clinical effort of faculty with clinical coverage and inpatient coverage rotation needs, while accounting for holidays and vacations. Update Q-Genda with Clinic openings/closing Coordinate with MPLs for clinical Coverage Coordinate Transplant Nephrology meetings/conferences. Liaison between Transplant Nephrology Faculty and Transplant Clinic. Intermediate level: HS diploma or equivalent combination of education with 2-4 years administrative experience Senior level: Associate's degree or equivalent combination of education with 4 years administrative experience Candidate must be self-motivated and demonstrate excellent judgment in problem-solving when developing work priorities. Excellent organizational skills and a high attention to detail and accuracy are a must. Must be able to work independently and as part of a team. Adaptable to change and adopts practices to improve work processes. Expert computer skills in Concur, M-Pathways, Procurement Systems, Microsoft Outlook, Calendaring, Zoom, Teams, and Dropbox. Ability to interact professionally with internal and external organizations (faculty and staff). Associate degree or equivalent combination of education. At least 4-5 years of supporting faculty or an administrative management team. Audio-visual technology expertise Event planning experience Experience with updating Faculty CVs in Elements Experience with P-Card Management and Processing Expense Reports through Concur Understanding of University Policies and Procedures. Experienced and familiar with Qgenda scheduling This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
Our team operates under a hybrid collocation plan. Everyone on the team works from home for a portion of the week and on campus for the rest of the week.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.
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