Administrative Assistant

The administrative assistant's primary responsibilities will include answering phone calls, taking memos, and managing files. They will also be responsible for handling correspondence, greeting clients and customers, and assisting with various administrative duties as needed. USA CANDIDATE ONLY
Job Responsibilities
Collect and distribute incoming mail
Answer phone calls and greet visitors in a professional and friendly manner
Schedule and coordinate staff and other meetings as required
Write and edit documents as needed
Establish and maintain filing systems, both electronic and physical
Provide general administrative and clerical support, such as mailing, scanning, faxing, and copying
Run errands to the post office, UPS, and/or FedEx as necessary
Maintain inventory and order office supplies
Manage beverage and snack inventory in the breakroom
Book hotels and flights for management when required
Assist internal committees with updates
Support project teams in setting up new job site offices with proper supplies
Assist the Marketing Coordinator in updating social media pages and the website as needed
Aid the Marketing Coordinator in organizing career fairs, conventions, and other events as required
Requirements and Qualifications
Associate or Bachelor's degree in Business Administration or a related field preferred
Preferred experience of 3 years in administrative support
Proficiency with MS Office, including Word, Excel, and Outlook
Professional, well-organized, and detail-oriented with the ability to prioritize tasks effectively in a fast-paced environment
Ability to work well under pressure and meet tight deadlines
Excellent verbal and written communication skills with the ability to interact with staff at all levels, including trades, technical, professional, and upper management
Able to work with minimal oversight while also taking direction effectively from managers
Flexible Work Arrangement Option:
Job Types: Full-time, Part-time