Administrative Assistant

TITLE : Administrative Assistant
DEPARTMENT : Meskwaki Nation Natural Resources Department
CLASSIFICATION : Non-Exempt
DUTIES & RESPONSIBILITIES :
- Assist department Director with department and program needs;
- Provide for customer service as reception, monitor and direct phone calls and visitors to appropriate staff.
- Maintain custodial condition of office building and arrange for minor repairs;
- Serve as the purchasing officer for the department; process and manage all purchase orders, accounts payable, and travel documents;
- Serve as the "timekeeper" for department; performing all payroll processes on a weekly basis
- Create and maintain various types of department inventories
- Archive programmatic reporting in software program routinely; maintain digital and paper filing systems
- Perform "cuff" accounting of multiple budgets on a daily basis
- Assist staff in development of outreach and education materials (e.g., events, brochures, social media, and department website);
- Maintain office supply needs; process department online orders for supplies of various types
- Assist with organization of onsite events
- Other duties as assigned.
REQUIREMENTS: High School Diploma or equivalent; Prefer Associates Degree in Business Administration, Accounting or related discipline; Three years of administrative support work experience preferred; Proficiency with the use of Windows, word processing, Xcel, finance tracking software, and other office computer applications; as well as basic office management machines such as printers/copiers. Must possess strong organizational and customer relations skills; Must possess effective oral and written communication skills; Must be dependable, possess initiative, be self-motivated in independent work, as well as be effective in working as part of a team; Prefer experience in working with Native American Communities and/or knowledge of the Meskwaki culture and the Sac and Fox Settlement; Must possess a valid driver's license and be insurable; SUPERVISION: - Supervised by the Department Director
SALARY LEVEL: Salary Range: $31,578.00 - $49,860.00 Minimum of 32 hours per week required. Maximum of 33 hours per week available.
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