About Omidyar Network (ON):Established by philanthropists Pam and Pierre Omidyar, Omidyar Network is a social change venture that has committed more than $1.86 billion to innovative for-profit companies and nonprofit organizations since 2004. Omidyar Network reimagines critical systems, and the ideas that govern them, to build more inclusive and equitable societies—for the benefit of the many, not just the few. Omidyar Network partners with funders, advocates, innovators, businesses, scholars, and others to advance responsible technology, reimagine capitalism, and build cultures of belonging so that all individuals have the social, economic, and democratic power to thrive.About the Administrative team:We are a dynamic group of professionals who apply their expertise in organization, multi-tasking, communication and collaboration to support teams across ON. We work in close partnership with staff at all levels to build administrative support to keep ON running smoothly.Position Summary:The Administrative Assistant's primary role will provide administrative assistance to a selected group of senior leaders from various teams. We are looking for someone with excellent customer relationship skills, who shows initiative and enjoys working as part of a team. The ideal candidate will be self-motivated, self-confident and exercise good judgment.How you'll contribute to our impact:Office administration (approx. 30% of the role) - Working in collaboration with other administrative staff the duties will include:Welcome visitors and guests to the office as the front of house receptionistMaintain an operational and cohesive work environment, ensuring the communal spaces (e.g., kitchen, conference rooms, general office areas) are clean, clear, and organizedOrder and maintain kitchen and office suppliesRespond to office requests via varied communication methods (e.g., snail mail, electronic, in-person, etc)Assist the team with the planning and execution of internal and external staff events and business meetings, including meeting room set up and breakdown, ordering of catering, and other duties as assignedCoordinate with the building facilities management team to support office operations (e.g. security set-up, mail delivery, shared space scheduling, on-site events, parking, etc)Serve as a key contact and manage vendor relationships and services that support office operationsSupport ad hoc office projects as neededAdministrative assistance for senior leaders (approx. 70% of the role) - Working on a one-to-one basis with 3 to 5 senior leaders responsibilities to include but are not limited to:Coordinate individual calendars and the respective department calendarEnsure timely and accurate record keeping of correspondence, contacts, electronic file storageFacilitate meeting coordination internally and externally while ensuring required resources are readily availableCoordinate domestic and international travel arrangements for stakeholders to include securing travel authorizations, securing international visas, creating trip itineraries, arranging air and/or ground transportation, etvProcess extensive monthly expense reportsAct as backup to other Administrative/Executive Assistants during their absenceMaintain a standard of excellence in compliance with ON's policies and proceduresPerform additional ad hoc administrative responsibilities as neededLocation:While we are currently working in a hybrid capacity, the administrative assistant will be required to work in our Washington D.C. office a minimum of 3 days per week. There will also be occasional coverage requirements of 5 days per week to support a specific project or event. Employees may reside within 100 miles of ON's Washington, D.C. office location which includes the states of Maryland and Virginia. Candidates must have a current U.S. work authorization to be considered.Compensation:This is a full-time, non-exempt position that features competitive pay and benefits, including health care (medical/dental/vision), paid time off, and a generous employer 401(k) contribution. The salary is $75,373 in Washington, D.C., Maryland, and Virginia (i.e., the DMV).What You'll Bring to the Team:Minimum of 3 years experience in an administrative and/or executive assistant position supporting executives and a broader office team in a fast-paced work environmentExcellent written and verbal communication skillsExceptional attention to detail & analysis skills with the ability to accurately prepare and proof materials and correspondenceDemonstrated solution-oriented problem-solving abilitiesAbility to expertly handle complex calendaring across internal and external partiesDemonstrated ability to work independently and collaboratively in teams on projects and across departmentsExceptional interpersonal skills and a proven ability to interact with, establish and maintain effective working relationship with people at all management and support levelsFlexible and performs well under pressure ; able to successfully handle tasks under deadline with composure, patience and well developed time managementSelf-motivated, accurate, discerning and exhibits strong judgement and professionalism at all timesStrict adherence to ethical and confidentiality guidelinesProficient computer skills (e.g., MS Office – Excel, Word, PowerPoint, Ramp)At Omidyar Network, diversity, equity, and inclusion are directly aligned with our fundamental belief that people are inherently capable, but they often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to have outsized positive returns on the world. We actively recruit, develop, and retain the most dedicated people from a diverse candidate pool. Omidyar Network is an equal opportunity employer and encourages people from all experiences, abilities, and perspectives to apply
