Open Systems Technologies Corporation is a leader in the government contracting marketplace, providing Enterprise Security and Cloud Computing solutions to support large organizations. Our capabilities include supplying federal government entities and private businesses with software development, scientific and engineering technical assistance, systems integration, and enterprise security. Since its founding in 1996, OST has been committed to delivering high-quality, best-in-class results that bring added value to our clients while investing in our employees' futures by providing exciting projects to work on, and robust benefits to include technical training and certifications, relocation assistance and a 401K match with immediate vesting.
Open Systems Technologies is looking for Administrative Assistants to work in support of the Intelligence community.
The Administrative Assistant (AA) will be part of a thirteen officer support staff, and will have daily interactions, or be engaged with other team members. The department is looking for an energetic, customer service and detail-oriented officer to provide support, and be the focal point for the front office. The AA will interact with all levels within the division, to include external customers from other IC organizations. The AA will be the conduit between the front office, its mission partners, and the internal support team. The AA will be expected to work independently on tasks assigned by the sponsor department front office principals and act as the front office manager. Responsibilities: Email and calendar management, maintaining and updating records, check in/check out process, T&A administration, scheduling visitors and visitor accesses. The AA will also provide support for courses being given, supporting course administrators. The AA must possess strong customer service skills, as well as verbal and written communication skills. The AA should have an intermediate level of proficiency with the Microsoft Office Suite of products (Outlook, Word, PowerPoint) as well as the Sponsor Travel System, Sponsor Voucher System and Sponsor Access tracking system. The AA is expected to be the point of contact for the office and to relay any messages to the office based on defined priorities from the front officer executive staff. The AA will greet any visitors to the office and answer general questions brought to them by other office personnel. The AA will serve as the focal point for all front office administrative actions. The AA will open, sort and distribute incoming or outgoing mail. The AA will respond on a daily basis to their principals, other managers, and staff on all administrative duties. They will also respond to counterparts and mission partners. The AA is expected to be the main point of contact for the office and is responsible for relaying any messages or disseminating any concerns throughout the office based on the defined priorities set by the management of the three senior officers. The AA will maintain an awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external interrelationships, styles, and methods of operation. The AA greets visitors of all levels for the three senior officers and escorts visitors as needed. The AA will be responsible for maintaining and managing the schedules of three senior officers, which requires close coordination and attention to detail. The AA will be asked to make critical, and at times, last-minute changes to resolve schedule conflicts and ensure that all parties involved are updated. The AA must be fully cognitive of the criticality, sensitivity, and confidentiality of the issues they are made aware of during daily interactions, and resolve conflicts with discretion, forethought and tactfulness. The AA is responsible for answering the phone, greeting and directing any walk-in traffic to the office, and answering general queries by other personnel. The AA will ensure all communications with principals and customers is executed in a courteous and professional manner. Required Qualifications: Clearance: TS/SCI w FS Poly HS Diploma and 7 years of relevant experience or equivalent combination of education and experience It is preferable that the AA possess a minimum of 1 year of experience as a AA Level IV or the equivalent as a senior level front office administrator. Proficient in Word, Excel, Outlook, and PowerPoint Able to perform duties with minimal supervision and some team interaction. BENEFITS OST is an Equal Opportunity Employer and has been operating since 1996 providing support on various contracts with Government agencies. We offer a comprehensive benefits package that includes 3 weeks paid time off, 11 Federal Holidays, medical/dental coverage, STD, LTD, Life Insurance, AD&D, 401k with up to 4% match, and end-of-year profit sharing.
