Purpose Independently provide a full range of administrative assistance to the Middle and Upper School divisions in support of the quest to offer an academically challenging and globally minded liberal arts education to all Academy students. The Administrative Assistant must project a professional image through in-person, digital and telephone interaction with the Academy community and be able to set a high standard for excellence in working autonomously for and with the Head of Middle and Upper Schools and each member of the divisions.
Essential Duties Oversee all aspects of general office coordination for the Middle and Upper School Head and division members including correspondence, calendars, and files. Handle a wide variety of situations and maintain confidentiality while keeping essential personnel informed. Verify the accuracy of GPA calculations, transcript information, and honor roll specifications. Ensure accuracy of student attendance records, including the regular compilation of tardy and absence marks. Plan Middle and Upper School ceremonies and events, including but not limited to Orientation, Morning Meetings, field trips (bus reservations), Back-to-School nights, family conferences, Matriculation, Closings, and Convocation. Provide support to the Executive Assistant in charge of Commencement planning as needed. Provide administrative support to all Middle and Upper School search committees. Support Academic Scheduler by creating and maintaining course records, entering course requests, and updating schedules in the database. Support College Counselor with clerical and computer support. Support Head of Middle and Upper Schools, Dean of Students, and Director of Learning Support with filing, mailings, scheduling meetings, and correspondence. Support the Front Office and Reception desk and assist in covering staff absences. Maintain Upper School Policy Manual and Course Catalog. Take faculty emergency calls at home and arrange for substitute teachers, including supplying lesson plans, schedules and rosters. Supply all substitute and teacher absence information to the business office to ensure accurate payment to substitutes and accurate faculty absence records. Maintain Middle and Upper School spending records and receipts; process orders, reimbursements and online orders. Oversee Middle and Upper School end-of-year ordering. Oversee Pennsylvania Department of Education supply funding and spending via the NPIS website. Willingly volunteer to assist, support, or train other Administrative Assistants. Provide a working partnership with students, parents, and faculty with the sharing of information through telephone calls, emails, website postings, flyers and meetings. Additional divisional duties as assigned by the Head of Middle and Upper Schools. Arrive at 7:30 a.m. Some evenings and weekends required. Qualifications Associates degree or relevant college coursework recommended with over 5 years of administrative experience in an educational setting.
Proven success in the following job competencies:
Principles and practices of office management Communication and presentation Strong organization skills Software and technology proficiency Problem solving and decision making To apply for this position, please send a resume and cover letter with three references to Lindsay Bowman, Head of Middle and Upper Schools by emailing .
About Harrisburg Academy
Established in 1784 by Harrisburg founder John Harris, the Academy is one of the first independent schools in America and the flagship private school in Central PA. At Harrisburg Academy, an outstanding, forward-thinking, hands-on education is paramount with students engaged on a unique journey of self-discovery, academic achievement, and social growth. Students, preschool through high school, excel in a challenging and diverse curriculum, and are well-rounded scholars and creative artists, exceptional athletes and talented musicians, and globally-minded philanthropists. They benefit from the enormous advantages of a small learning community each and every day that offers stimulating growth to prepare them for 21st Century success to learn boldly and to think analytically, creatively, and innovatively. More information at
