Brentwood UMC
Brentwood, Tennessee 37027
Full Time
How to apply and benefits:
**This position location is Brentwood, TN.
**How to apply: Send resume to or visit our webpage at to fill out an online application.
Benefits: access to medical, dental, vision, Paid-time off, and 403b.
Position Type: Non-Exempt
Category: Regular, Full-time position
Classification: Category F
Reports to: Director of Missions & Outreach
Ministry Summary/Objective
Provide administrative assistance for Missions & Outreach department supporting programs, events, and day-to-day operations to fulfill the mission of the department.
Essential Functions
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
RESPONSIBILITIES
Department Responsibilities
Provide administrative & logistical support for department staff and all Missions & Outreach ministry and lay team initiatives, events, trips, and studies to include, but not limited to, Timely and accurate data entry, management, and follow-up communication Create and manage participant registration for events and classes assisting registrants and collecting funds as needed Run data reports, prepare presentations of data, and create email lists for target-marketing Manage food orders, deliveries, setup, cleanup, and printed materials for events & projects as directed Process supply and other orders for the department Maintain accurate department calendar scheduling meetings as requested Day to day liaison to the following departments: Communications department on print and online projects Facilities team for room reservations and setup Worship Team regarding Sunday Mission activities and communion offerings Secure storage space for collected or donated items Coordinate volunteers for various department projects such as sorting/moving donations before and after mission events/collection drives, setup & cleanup for events, etc. Financial Responsibilities
Input purchase orders, order supplies for department projects, and manage payment of invoices Reconcile credit card purchases made by staff or volunteers, manage department accounts (e.g., Amazon purchases), and submit other financial receipts and reports as required Provide administrative support for receiving, processing, and follow up regarding fundraising requests and missional grants & awards General Administrative Duties
Daily check, review, and distribute email and phone inquiries received via various missions & outreach emails and the department's general phone number Coordinate scheduling of rooms and other facility related needs in eSpace software following up with room setups prior to event or class Structure and schedule content for newsletters, website, bulletin announcements, seasonal letters, flyers, field manuals/handbooks, etc. across several digital platforms as assigned Facilitate background checks and Safe Sanctuary training requirements for volunteers Use BUMC approved software to maintain database of participants and volunteers; send emails and other communications, reserve event/meeting space, update webpages, create web-based registration forms, reserve Narthex tables for Sunday mornings, and other tasks as assigned Work with all BUMC departments (e.g., Finance, Facilities, Communications, etc.) as required to ensure proper processes, guidelines and procedures are being followed by you, laity, and partners to include, but not limited to, fundraising approvals, donation and registration fee collection, purchases, and statement reconciliation Provide backup for BUMC receptionist as requested Participate in department and all staff meetings Competencies
Excellent organizational skills with a strong attention to detail and accuracy Understanding of basic finance and budgeting processes High level of competency in Microsoft Office software and other web-based with ability to learn computer programs quickly and use them proficiently (e.g., Ministry Platform church management system, eSpace scheduling software, Shelby Financials, Asana, Evernote, Canva, Mailchimp, Wufoo, and Clarity) Able to multi-task and juggle multiple priorities Self-starter who takes initiative and anticipates needs of the department Ability to communicate with persons of all levels of maturity and status Ability to handle sensitive information with the highest degree of integrity and confidentiality Excellent verbal and written communication that inspire others to participate in mission work Able to work efficiently and effectively in a team environment (as well as independently) exhibiting flexibility when needed Education and Experience Requirements
Bachelor's degree in Business Administration or related field or equivalent certification One (1) to two (2) years of related administrative experience Personal experience in mission work or volunteering a plus Supervisory Responsibility
This position does not have employee supervisory responsibilities.
Work Environment
This job operates in a professional office environment with occasional requirement of being present on local mission jobsite or visit to mission/ministry partner agency. This role routinely uses standard office equipment.
Physical Demands
While performing the duties of this job, the employee will be in an office environment. Position is required to see, talk, hear, stand, walk, and sit. Employee must lift or move office supplies or other donated items up to 25 pounds.
Expected Hours of Work
Days and hours of work are to be done Monday – Friday during normal business hours. Occasional evening and weekend work is required.
Travel
Occasional travel is required during business day to visit in-town mission partners.
Organization: Brentwood UMC
Contact: Krystina Cortesi
Closing Date: 05/10/2024
