Administrative Assistant - Collaborative Environment

We are in search of a motivated Administrative assistant to join our incredible team at Des Moines Area Community College in Ankeny, IA.
Growing your career as a Full Time Administrative assistant is a great opportunity to develop beneficial skills.
If you are strong in decision-making, attention to detail and have the right mindset for the job, then apply for the position of Administrative assistant at Des Moines Area Community College today!

Position Information
Job Title Administrative Assistant 2

Campus Ankeny Campus

Job Number 24-C07

Employment Date As soon as possible

Job Category Support Staff Positions

Application & Position Contact Information Human Resources at View phone number on jobs.institutedata.com or View email address on jobs.institutedata.com for information concerning the application process. Natalia Thilges at View phone number on jobs.institutedata.com or View email address on jobs.institutedata.com for information concerning the position or your status once the position has closed.

Posting Detail Information
Salary Information HIRING RANGE: $20.70-$22.71 per hour based on experience.
Pay Grade: 08


Job Summary Provide administrative support of considerable difficulty, diversity, scope, depth and confidentiality for the department and/or professional staff. May function as an office manager.

Essential Functions Provide administrative support: prepare personnel and payroll documents; monitor leave usage and resolve issues; assist with budget and monitor accounts and contracts; may monitor contracts and external invoices to DMACC customers; may handle financial and student records; prepare and process work orders, purchase orders etc.; manage and maintain inventory of office supplies and equipment; process mail and other deliveries.

Perform a variety of office functions which may include, but not limited to: screen office visitors and calls and respond to inquiries; maintain appointment schedules; process and provide information to students, staff and general public; organize and maintain departmental and operational files, often of a complex, confidential, or sensitive nature; maintain records and procedures.

Prepare, update, and proof correspondence, reports, statistical documents, instructional materials, and other types of written communication.

Coordinate scheduling and make arrangements for meetings, classes/workshops, facilities and/or events.

Plan and organize clerical work activities; provide work direction to non-regular, student or work study employees.

Perform other duties as assigned.

Required Qualifications High school graduate or equivalent.
Two years of clerical or general office experience. (Postsecondary education in any field may substitute for up to 1 year of the required experience. Fifteen semester credits are equivalent to 6 months of experience.)
Strong communication skills.
Ability to plan, organize and manage time.
Demonstrated ability to establish and maintain a professional working relationship with a wide variety of individuals coming from diverse backgrounds.
Knowledge of current software applications.
Desired Qualifications Post-secondary education.
Experience in an educational institution.
Experience processing personnel and/or payroll data using an electronic system.
Ability to interpret, instruct, and apply human resources policies and procedures.
Demonstrated ability to work independently and as a team player.
Experience with organizing and scheduling meetings.
Experience using integrated computer information systems and ability to learn new technology.
Demonstrated customer service experience and ability to handle confidential matters with discretion and proper judgment.
Physical Requirements Constant: Sit Occasional: Lift Floor to Waist Carry Push/pull horizontal 10 lbs x 18 in Lateral Pinch Forward reach Crouch Neck Flexion, Extension & Rotation Fine Motor Coordination Hand & Foot Coordination Stand Ability to be Mobile
Mobility accommodations will be reviewed on a case-by-case basis and determined by the essential functions of this position.

Physical Demand Category Light

Post offer, Pre-Employment Physical Test N/A

Work Schedule Monday – Friday Day Hours

Posting Date 08/18/2023

Deadline for Submitting Applications 08/29/2023

Open Until Filled No

Special Instructions to Applicants DMACC is an Affirmative Action/Equal Employment Opportunity employer and embraces diversity. Women, minorities, individuals with disabilities and veterans are encouraged to apply. Individuals with disabilities desiring a reasonable accommodation in the application process should notify Human Resources at View phone number on jobs.institutedata.com or by email View email address on jobs.institutedata.com.
THIS VACANCY REQUIRES: 1) A complete DMACC Employment Application (personal information, educational history, employment history, and supplemental questions). Incomplete applications and commenting "See Resume" will not be accepted. The application form will be used to screen applicants for required qualifications.
Quick Link for Postings Nondiscrimination Statement: Nondiscrimination Statement
Nondiscrimination Statement: Des Moines Area Community College shall not engage in nor allow discrimination covered by law against any person, group or organization. This includes in its programs, activities, employment practices, or hiring practices, and harassment or discrimination based on race, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, disability, genetic information (in employment), and actual or potential parental, family or marital status. Veteran status in educational programs, activities, employment practices, or admission procedures is also included to the extent covered by law.
Individuals who believe they have been discriminated against may file a complaint through the College Discrimination Complaint Procedure (HR3010). Complaint forms may be obtained from the Campus Provost's office, the Academic Deans' office, the Judicial Officer, or the EEO/AA Officer, Human Resources. ADA questions and concerns may be directed to the Section 504/ADA Coordinator at 2006 S Ankeny Blvd, Bldg 6, Ankeny, IA 50023, phone View phone number on jobs.institutedata.com, View email address on jobs.institutedata.com. Title IX questions and concerns may be directed to the Title IX Coordinator at 2006 S Ankeny, Blvd, Bldg 1, Ankeny, IA 50023, phone View phone number on jobs.institutedata.com, View email address on jobs.institutedata.com. Questions or complaints about this policy may be directed to the Director of the Office of Civil Rights, U.S. Department of Education, John C. Kluczynski Federal Building, 230 S. Dearborn Street, 37th Floor, Chicago, IL ******** , phone View phone number on jobs.institutedata.com, fax View phone number on jobs.institutedata.com, TDD View phone number on jobs.institutedata.com, email View email address on jobs.institutedata.com.
Supplemental Questions Required fields are indicated with an asterisk (*).
Please describe your experience working in an office environment, as well as your experience with organizing and scheduling meetings. (Open Ended Question)
Please describe your experience with electronic payroll systems, including your role in managing/verifying timesheets, and training employees on electronic timekeeping practices. (Open Ended Question)
Please describe a time when you had to manage multiple projects at one time. Describe how you approached your tasks and the tools and techniques you used. (Open Ended Question)
Please describe your experience working with diverse groups of people. How do you establish and maintain a professional working relationship with individuals of diverse backgrounds? (Open Ended Question)
How did you learn about this job opening? DMACC Employee Referral Friend/Relative Indeed.com TeachIowa.gov HigherEdJobs CareerBuilder The Chronicle of Higher Education Inside Higher Ed LinkedIn Iowa Workforce Development DMACC Website DMACC Applicant Job Alert Email Other Have you completed the DMACC Employment Application (all personal information, educational history, employment history, and supplemental questions)? Yes No (If no, please return to the application and complete all additional information.) Documents Needed to Apply Required Documents Optional Documents Resume Cover Letter Transcripts Transcript 2 Transcript 3 Benefits of working as a Administrative assistant in Ankeny, IA:
? Career Growth Potential
? Rapid Progression
? Attractive packageCompetitive Pay