LeadCar Toyota Wausau opened in the Wausau, WI, area in 2007, and quickly became a fixture in the Wausau and Stevens Point communities. Our goal is to provide a truly exceptional customer experience by offering quality products and services with honesty, integrity, and a commitment to customer satisfaction. We leverage the benefits of being part of a large group but have the flexibility to operate with what best suits our individual market. At LeadCar Toyota Wausau, relationships are what drive our success, and our teams in sales, service, parts, accounting, finance and management embody this culture every day.We are proud to support local community and charity efforts such as St. Vincent de Paul, Peyton's Promise, Garding Against Cancer, and many others. LeadCar Toyota Wausau has also earned the Toyota President's Award from ******** , proving our passion for excellent service and products. Over the past year, we have become the highest volume new vehicle franchise and the best import franchise in the market. If you are ready to take your career to the next level with a strong brand and a great company in a high volume store, then an opportunity at LeadCar Toyota Wausau may be right for you. Apply today!Summary:The accounting assistant supports the office operations at the dealership through a range of accounting and administrative activities including paperwork for vehicle sales, parts statement, filing, scanning, and copying.Primary Responsibilities:Ensures the remote bank deposit is done daily and accurately recordedEnsures that we have W9 information for vendors.Maintains complete and accurate file of Sales & Use tax Exemption Certificates. Reaches out to vendors that need to update or complete an exemption certificate.Assist with Month End Sales Tax ReconciliationPosts invoices related to the Factory Statement. Prints out and posts the necessary weekly reports related to the factory statement. Reconciles the monthly factory statement to the GL to ensure they balance.Prepares and submits all paperwork for GAP, vehicle service agreements, and outside warranty company cancellations.Prints out and posts monthly GAP report and ensures GAP chargebacks are posted to the proper accounts. Ensures all GAP chargebacks and GAP sales are logged monthly on the GAP logbook.Prints out and posts weekly Toyota VSA chargeback reports and processes tax refunds on cancellations.Processes outgoing mail daily.Scan/upload/index accounts payable files.Processes all paperwork relating to new and used vehicle sales.Processes wholesale paperwork and Dealer TradesActs as a backup to Scan/upload/index deals to the scan site.Purchases used vehicles and acts as a backup to new vehicle purchasesEnsures all new and used vehicle registrations are complete with title/MSO and complete all title processing in accordance with state lawProcesses payoff checks for vehicle trade-ins in a timely manner.Posts accounts payable invoices and processes monthly payments. Ensures all invoices are coded correctly before postingScan/upload/index accounts payable files.Prepares accounts receivable statements monthly. Ensures that statements are accurate and control variances are corrected. Follow up on collection of accounts that are past due.Maintain the title files and ensure all titles are accurate and signed. Update the DMS with the title status and follow up with lenders if a title is not received in a reasonable amount of time after a payoff is sent.Assist with reception duties as needed.Assist with DMS schedule review.Assist with month-end reconciliations.Assists Controller with other projects and duties as assigned.Assists General Manager with other projects and duties as assigned.Maintains a neat work area.Qualifications:Must have knowledge of principles and processes for providing exceptional customer service.Must have the ability to establish productive, cooperative relationships with customers, vendors, co-workers and management.Must have knowledge of administrative and clerical procedures and systems such as Microsoft Word and Excel, managing files and records, designing forms, and other office procedures.Must utilize effective time management skills and have the ability to work effectively and productively in a fast-paced environment.A 2-year Accounting Degree is preferred.Must have exceptional customer service skills including excellent phone etiquette. Must have excellent verbal and written communication skills.Must possess exceptional interpersonal communication skills. Must possess strong organizational skills.Must be punctual, dependable, and reliable.Must have the ability to work independently on assigned tasks as well as to accept direction on given assignments.Must have a professional appearance and manner consistent with the dress code policy and best practices set forth by the General Manager.We are an equal opportunity employer. All persons shall have the opportunity to be considered for employment without regard to actual or perceived race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, age, ancestry, ethnicity, disability, pregnancy, citizenship, marital status, familial status, military or veteran status, genetic information, predisposing genetic characteristic, status as a victim of domestic violence, stalking and sex offenses, or any other status protected by applicable federal, state or local law.We will endeavor to make a reasonable accommodation/modification for the known physical or mental limitations of a qualified applicant with a disability to assist in the hiring process, unless the accommodation would impose an undue hardship on the operation of our business, in accordance with applicable federal, state and local law. If you believe you require such assistance to complete this form or to participate in the interview process, please contact Human Resources by calling or by emailing .
