DescriptionPosition at Insurance Office of America ***This is an Entry Level role available out of our Ocala, FL Office. *** Title: Account Assistant- Commercial Lines
Welcome to Insurance Office of America – one of the nation's largest and premier privately held insurance agencies! Recognized as a Top Workplaces USA Award winner, IOA's commitment to both a rewarding culture and employee satisfaction is unwavering. Prioritizing a strong work/life balance, personal and professional growth, competitive benefits, and giving back to our community aren't just clichés here – they're a part of who we are. With a growing workforce and over 60 office locations across the US and Northern Ireland, we can confidently serve our clients with an unmatched standard of excellence.
Want to learn more? Complete the application below and one of our talented recruiters will be ready to answer any other questions you may have.
Job Summary
Workingunder direct supervision of branch/team leadership andfollowingestablished industry and company guidelines;assists accountteamincompleting day-to-day administrative tasks;recurring,narrowlydefined customer service tasks;andmeeting all performance requirements regarding production, quality and ensuringthatnoliabilityassociatedwitherrorsoromissionsoccur.Specificresponsibilitiesincludeenteringdata relatedto clientand/orpolicies;wordprocessing;reviewingpolicy forms foraccuracy;handlingtransmittalstothe client/insured;andprovidinggeneraloffice support.
What You'll Do:
Live and champion IOA core values at all times, demonstrating the highest level of personal character, integrity, and servant leadershipAssist in any general office support/administration when requested or assigned.Assist with the following tasks accurately and within required timeframes:Process Policy Endorsements and carrier Audits; identify errors and facilitate corrective actions Processing Policy Cancellations, Reinstatements and Lost Policy Releases (LPR)Prepare Check requests, Invoices and Premium Finance AgreementsPrepare Summaries of InsurancePrepares and processes the following tasks accurately and within required timeframes:Ordering Loss Runs and MVR'sIssue Auto ID CardsIssue Certificates of Insurance and Evidences of PropertyIssue Binders of InsuranceData entry and maintains agency management system, other agency supported systems and carrier/vendor online platforms, ensuring all data entered is complete, clearly presented and well-documented, accurate, and up-to-dateMonitor and maintain activity/suspense, taking appropriate action to ensure completion within required time frameMaintain frequent, transparent communication with account team regarding individual and team client service and policy administration activities, ensuring that the account team is fully informed of workload status, questions and/or any errors, discrepancies or changes related to assigned duties and tasksDeliver excellent service at all times, including proactively anticipating needs, maintaining frequent and professional communication, and responding quickly to service requestsMonitor Individual performance to ensure productivity, efficiency, quality, and service standards are met, taking corrective actions when required.Actively promote IOA culture and a positive work environment at all times, including participation in team building and other activities.Maintain frequent and transparent communication regarding individual performance and activities with supervisor.Continually seek to improve individual and team performance, including identifying, communicating and adopting best practices.Comply with all company work rules, standards, and policies and procedures at all times.Grow and maintain technical competence and industry/market knowledge. Ensure professional skills are continuously improved by actively participating in internal/external development opportunities.Develop and maintain positive, productive relationships with IOA leadership, peers, co-workers, teammates and employees.Perform other duties as assigned. What We're Looking For:
?InsuranceIndustryexperiencepreferred;or2+yearsofrelatedexperienceincustomerservice
?Excellentadministrative,multi-tasking,andorganizationsskills
?Excellentcustomerserviceskills
?Outstandingverbal/writtencommunicationskills
?PCproficiency,includingbasicknowledgeofMSOfficeproducts,includingOutlook,WordandExcel
?Exceptionalpersonalcharacter
?HighSchoolDiploma(orequivalent)
What We Offer:
Competitive salaries and bonus earning potentialGreat benefits, including company paid health insurancePaid time off for holidays, vacations, and sick time401K with an employer matchParticipation in our employee stock planOpportunities for professional growth and career progressionA culture that emphasizes respect for every individualCompany commitment to work/family life balance and community serviceTeammates who share your drive for excellenceKnowing every day you are helping our clients protect their families and businesses Still wondering if IOA is the right fit for you?
If you want to feel the significance of knowing your efforts have been both recognized, appreciated and rewarded, then IOA is right for you.If you want to feel valued and have a real influence towards the continued success of your organization, then IOA is right for you.If you want to feel the peace of knowing that you've made the best decision of your professional life, then IOA is right for you. Any unsolicited resumes or candidate profiles submitted to e-mail accounts of employees of Insurance Office of America, hereafter referred to as IOA, or any of its subsidiaries are considered property of IOA for recruiting purposes and are not subject to payment of agency fees. In order to be an authorized vendor for IOA, any such agency must have an existing formal written agreement signed by an authorized IOA HR leader and an active working relationship with the organization. Resumes must be submitted according to our candidate submission process, which includes being actively engaged by IOA on the particular search by a member of our Talent Acquisition Team. Likewise, for our authorized Vendors, if the candidate submission process is not followed, no agency fees will be paid by IOA or our subsidiaries.
