JOB DUTIES: POSITION: A 30% part-time (12 hours per week) University Staff position is available toserve as Administrative Support to the University Staff Council beginning in late May 2024; or as soon as possible thereafter. The workingtitle for this assignment is 'Administrative Assistant' with an official title of 'Administrative Assistant III.' This is anexpected-to-continue assignment, which requires a six-month probationary period. This position is a non-voting, ex-officio position. Theincumbent of this position may vote in situations where the full University Staff is able to vote but not in Council or Committee meetings.The salary will be commensurate with experience and qualifications, with a minimum salary of $18.00/hour. The work schedule for thisposition is expected to be within the hours of 7:45 am to 4:30 pm, Monday through Friday, and a hybrid/remote work schedule may beavailable.
MINIMUM QUALIFICATIONS:
Demonstrated knowledge of standard office operations, including the ability to handletime-sensitive and confidential information.
Demonstrated and proficient operational knowledge of MS Office Suite and proven abilityto learn new systems, software, and processes quickly.
Demonstrated strong interpersonal skills and ability to communicate effectivelyboth verbally and in writing, including exceptional listening skills.
PREFERRED QUALIFICATIONS:
Proven ability to learnhow to create agendas for monthly meetings and take accurate meeting minutes as well as learn basic Robert's Rules of Order.
Provenorganizational and analytical skills, and manage projects with the ability to prioritize work, meet deadlines, and maintain confidentialitywhile working with sensitive information.
Proven ability to work independently and take initiative, with little direction from unitsupervisor, in a fast-paced, high-volume environment with emphasis on accuracy and timeliness.
Demonstrated commitment to support andenhance the diversity and cultural and global awareness of students, faculty, and staff.
DUTIES: This position providesadministrative support to the University Staff Council (USC) and committees. This position provides continuity to University Staff Counciland committees and orients new members in their responsibilities as membership changes annually. This position must establish strong,supportive, and collaborative working relationship with University Staff Council leadership. This position is a non-voting, ex-officioposition. The incumbent of this position may vote in situations where the full University Staff is able to vote but not in Council orCommittee meetings.
PROGRAM ASSISTANT TO THE UNIVERSITY STAFF COUNCIL
Attend all University Staff Council andUniversity Staff Council Executive Committee meetings for the purpose of taking meeting minutes. Ensure meetings are published incompliance with Wisconsin Open Meeting Law; serve as a resource for open and closed meeting policies and procedures. Timelypreparation and distribution of any materials needed for Council and Executive Committee meetings. Maintain accurate records andcoordinate retention of all Council documentation, including meeting minutes and agendas. Manage Membership spreadsheet and term enddates for council and committee members. Coordinate annual elections following documentedprocedures. Coordinate meeting/event space as needed. Attend meetings/events as requested. Otherduties as assigned. ACCOUNTING
Manages and reconciles University Staff Council budget including verifyingpayment of bills and obligations. Provides summary of account activity to Council prior to and at monthlymeetings. Keeps Funding Committee members informed of funding availability. Tracks Foundation Funding; donationsand expenses. WEBSITE AND COMMUNICATIONS
Effective management of the Council's email account in coordinationwith Council leadership. Send welcome emails to new Council and Committee members. Serve as the primary resourcefor distribution of correspondence to any segments of the University Community. Serve as the primary resource for maintaining theUniversity Staff Council public website and SharePoint intranet site. Manage the user membership of University Staff Councildistribution lists. Manage all Microsoft Teams groups related to Council and Committees. COMMITTEE ROLES
Serve as ex-officio and non-voting member of Funding and Nominating committees. THE UNIT: The University StaffCouncil (USC) works with campus leadership to offer an effective partnership with colleagues from all campus employee groups in support ofthe University's mission. The USC serves on behalf of all University Staff (represented and non-represented, limited term and projectappointment employees). The USC coordinates and promotes professional development opportunities through education, training, andcommunication.
UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,200 facultyand staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader infaculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programsthrough commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. Tolearn more about UWEC, visit .
The City of Eau Claire, situated at theconfluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 mileseast of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local foodculture, and abundant recreational opportunities.
APPLICATION PROCEDURE: Applications are submitted electronically. Please followinstructions found on the following UW-Eau Claire Website: . You must create an account and login before you can apply. If you have not yetregistered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your"Username" and "Password" and select "Login."
Click the link to the University Staff Council: Administrative Assistant III(Job ID 20723) and then click the "Apply Now" button to submit your application electronically. Your application will not beconsidered complete until all required documents are attached, and all required fields are completed.
Please be sure you have includedthe following in PDF format:
Letter of application* Resume Names and contact information for threereferences. *Please use your letter of application to speak to each of the Minimum/Preferred Qualifications for thisposition as listed above. For each required qualification, describe your relevant experience, using specific examples from your workhistory to illustrate how your experience satisfies the requirement.
Please direct requests for additional information to:
Nicole Owen at
To ensure consideration, completed applications must bereceived by April 24, 2024 . However, screening may continue until the position is filled. The university reserves the rightto contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require abackground check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violenceand sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality inwriting, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).
The UW-Eau Claire PoliceDepartment is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University ofWisconsin-Eau Claire is limited, the University Police want students, faculty, and staff to be aware of crime on campus and the areasurrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requirescolleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report (). Also visit our Campus Security Authority policy ().
UW-Eau Claire is anAA/EEO/Veterans/Disability employer
