Support Specialist Ii

Job summary
Provides administrative support directly to assigned area with confidentiality, tact, and diplomacy.Assists Plant Vice President, as needed.Manages all office activities without supervision.
Job seniority: mid-to-senior level
Responsibilities
• Prepares documents such as an agenda, notices, minutes, and presentations for Senior Management Meetings.• Uses business software applications (e.g. word processing, presentations, and spreadsheets) to prepare routine and advanced correspondence including memoranda, letters, presentations, and reports.• Arranges complex and detailed travel plans and itineraries, and compiles documents for travel-related meetings.• Processes P.O.'s and requisitions in SAP. Interfaces with AG.• Screens incoming phone calls and correspondence, and prioritizes and responds independently, when possible.• Schedules and organizes activities such as meetings, meeting documentations, and video conferences.• Updates targets in the Target Management System.• Serves as primary Time Administrator for the VP area.• Assist with department budget, training records, travel arrangements, expense reports, office supplies, and record retention.• Handles confidential information and material.• Performs other duties as assigned by Operations Supervisor.
Requirements
• Associate degree. BA/BS Degree preferred.• 5+ years of office management or administrative support, managing tasks independently and working with confidential information.• Fluent German Language REQUIRED
Key Skills Needed
• Strong MS Office (PowerPoint and Excel) skills• Experience with budget topics (purchase orders, etc.)