Staff Assistant I Location Salem, OR (Southeast Salem area) : Salary $22.92 - $27.78 Hourly Location Salem, OR Job Type Fulltime-Career Job Number ******** Department Public Works Department Org PW Support Services Opening Date 01/08/2024 Closing Date 1/22/2024 11:59 PM Pacific Job Summary Begin an exciting career with the City of Salem as a Staff Assistant! If you genuinely enjoy helping others and are looking for an opportunity to be part of an organization that provides professional growth, a family-friendly work environment, and a great family-work life balance, then Salem's Public Works is the place for you. The City of Salem is seeking service-oriented individuals who are interested in working in local government and a team-oriented collaborative environment. Make an impact: It takes many hands to serve over 170,000 residents, and staff assistants play an integral role in keeping our city running and our teams functioning smoothly. You will have a chance to work with a committed and talented group of leaders and employees who work tirelessly to help our community. Learn and grow: You can further develop your administrative support skills as this position will provide support with procurement, purchase orders, payroll, invoices, and budgeting. Receive training in areas of opportunity and work with a supportive team of staff assistants and leadership. What you will do: The Staff Assistant position performs a variety of professional, technical, analytical, and administrative functions. Typical duties of the position may include the following: Type or transcribe correspondence, reports, and other material on general and technical subjects. Answer phones, respond to varied inquiries, explain policies and procedures, arrange appointments, and route incoming mail and correspondence. Arrange meetings, create and distribute agendas, notify members and other participants of meetings, attend meetings, record matters, and prepare minutes. Assist in preparing reports, statistical materials, or other involved materials, and make computations on materials assembled and analyze information. Balance, post, correct, and compose a variety of financial related documents such as purchase orders, budgets, or other records. Maintain financial database of contractual funds and audit accounting and tracking of fund expenditures. Review work done by others to check for correct spelling and grammar, ensure that City format policies are followed, and recommend revisions. Verify attendance, hours worked, and pay adjustments, and post information into timekeeping system. Use computer software programs including spreadsheets, word processing and data base systems to maintain files concerning a variety of projects specific to the administrator(s). What can we offer you for all your hard work? Medical, dental, and vision coverage for you and your family. Paid vacation and sick time in accordance with City policies. Competitive pay. Employer-paid PERS contribution of 6%. Opportunity for voluntary pre-tax contributions to a 457b account. Health care and dependent care flexible spending accounts. Voluntary long-term care. Employee wellness program. Employee assistance program. Employee health clinic. Position schedule is Monday through Friday, 8:00 am to 5:00 pm. What are the minimum qualifications? High school graduate or GED and five years of progressively responsible clerical experience, including operating a personal computer and accurate data entry/transcription, or any combination of experience and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions. Typing certificate required - 40 wpm with 95% accuracy rate; some assignments may require 60 wpm with 95% accuracy rate. Must pass a pre-employment background check. Some positions may require possession of an Oregon Driver license and have a driving record that meets the City of Salem's driving standards or alternate means of participating in meetings and coordinating work at other locations. What you will bring along: Good communication skills will be useful when coordinating with other City Departments, Contractors, State, and Federal agencies. The ability to remain flexible and anticipate needs while independently prioritizing and organizing work and meeting deadlines will be important in this fast-paced environment. Multi-tasking, high attention to detail, and problem solving will be important contributions in this position. About us: The Public Works Department values employees and their professional development. If you are someone that takes pride in collaborating on innovative ideas, proactively responding to community needs, and being a good environmental and financial steward, we look forward to meeting you! The Public Works Department promotes a healthy work life balance, while maintaining the utmost dedication to the health, safety and welfare of our community, including our team! The City of Salem is the second largest City in the State of Oregon. Located in the lush Willamette Valley, Salem is the capital city of Oregon with a population over 170,000. Centrally located, Salem is 47 miles south of Portland and an hour from the Cascade Mountains to the east and an hour from the ocean beaches to the west. Salem is an exceptional community for living and working with exciting new and comfortable well-established neighborhoods and carefully preserved historic buildings. A full-service City, Salem has eight primary departments: Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community and Urban Development. Several departments also have functional divisions within their department. The City has five labor unions and employs roughly 1,350 talented and dedicated staff members. Where can I find out more about the position? This recruitment may be used to create a six-month eligible list of qualified applicants for future hiring needs in other departments. If made a job offer in a department you do not wish to work in, you may decline the offer and be left in the eligibility list or if you are no longer interested, you may withdraw your application and be removed from the eligibility list. How can I apply? The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to and learning from each other, we are better able to serve the community. Hiring managers do not have access to view resumes as part of the application review process, please make sure to include how you meet the qualifications outlined in the class specification in your application. Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications. 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