Position Number: 01390W
Position Title: Sponsored Prog Administrator
Employment Category: Full Time Operational
Location: William & Mary
Department: 358100 Office of Sponsored Programs
Unit Mission Statement: The Office of Sponsored Programs (OSP) partners with researchers across the institution to provide the best opportunity for researchers to be successful with obtaining and managing external awards.
OSP does this by facilitating all aspects of proposal submission, providing in-depth knowledge of and expertise in both pre and post award services, ultimately serving as stewards for the Institute's overall research efforts. Position Summary: William & Mary's Office of Sponsored Programs (OSP) invites applicants for their Sponsored Programs Administrator position.
OSP is charged with the management of all pre-award and post-award activities associated with extramural funding requested and received. The Sponsored Programs Administrators assist researchers in preparing and submitting research proposals, ensuring proper stewardship of financial resources, and verifying compliance with all federal, state, institutional, and award-specific regulations, and guidelines.
Core responsibilities of the position include: Reviewing proposal requirements and agency-specific conditions, assisting principal investigators in preparing proposal budgets, securing subcontract/sub-award documentation, and ensuring all administrative requirements have been met prior to final submission. Updating the database to reflect awards received, establishing accounts in the financial system, loading award budgets, and regularly monitoring the financial status. Preparing and submitting invoices, cash requests, and financial reports in a timely manner. Managing the close-out process once an award has concluded (ensuring all reports –financial and technical) have been submitted to the sponsor and retaining all required records. We will not sponsor applicants for work visas for this vacancy. Conditions of Employment: This position is subject to additional hours beyond the typical work day/week, to meet the changing business needs. This position is subject to occasional travel. Essential Designation: No
FLSA: Exempt
Position Restricted?: Yes, the appointment is limited due to funding availability
Position Term: 12 month - Continuing
Required Qualifications: Bachelor's degree in a related field OR an equivalent combination of education and experience. Experience in accounting, finance, or research administration. Proven experience using an automated financial or accounting system. Demonstrated knowledge of federal, state, and sponsor rules and regulations related to grants and contracts. Strong working proficiency in a variety of computer applications including advanced knowledge of automated accounting / financial systems. Proven ability to work in a fast-paced environment, independently, resolve issues effectively, and exercise sound judgment when making decisions. Strong oral and written communication skills with the ability to communicate with a varied constituency (e.g., senior faculty researchers, technical staff, students, departmental fiscal personnel, and representatives from external agencies). Strong organizational skills, with the demonstrated ability to successfully manage multiple priorities concurrently with competing deadlines. Bachelor's degree in appropriate field or an equivalent combination of education and experience is required. Preferred Qualifications: Bachelor's degree in accounting, finance, business, or other closely related field. Demonstrated experience in sponsored programs administration at an institution of higher education. Experience using Banner or Workday (finance /accounting module) and/or Cayuse. Demonstrated knowledge of federal regulations governing grants/contracts including 2 CFR 200 (Uniformed Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) and Federal Acquisition Regulations (FAR), with the demonstrated ability to interpret guidelines, regulations, and complex documents and apply policies and procedures. Strong proficiency with web-based proposal, payment, and awards management systems (e.g., FastLane, grants.gov) or other similar web-based applications. Knowledge of Commonwealth of VA state university policies. Advanced knowledge of university accounting systems is a plus. Is the position remote work eligible?: Hybrid (works remotely at least 1 day per week but not full-time)
Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay Range: $60,000 to $70,000 commensurate with experience.
Advertised Pay Range Statement: All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.
University Salary Range: U10
Benefits Summary Statement: William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: Job Open Date: 02/21/2024
Review Begin Date: 03/05/2024
Open Until Filled: Yes
Special Application Instructions: For priority consideration, please apply by the review date.
Background Check Statement: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
EEO Statement: William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.
