Job SummaryUnder the general direction of the Assistant Vice President of Division Operations, the incumbent provides leadership, operational, and administrative oversight of the CSULB 49er Foundation Operations and Gift Processing Department. Serve as the primary university contact for charitable gifts, ensuring the integrity of the Advance System gift module, and managing daily operations related to gift processing, accounting, and reporting. Additionally, they oversee Planning Giving Administration, CSULB 49er Foundation Operations, and Database Management for giving related software.Key ResponsibilitiesGift Processing Management: Lead unit responsible for processing and recording incoming donations, ensuring accuracy and timely acknowledgment to donors.Reconciliation, Reporting and Accounting: Serve as point of contact to colleagues with data warehouse reports, i.e, current account balances, and endowment information inquires via Fundriver.Management of Planning Giving Administration: Serve as primary contact with donor's estate representative and review of PG Calc.Oversight of CSULB 49er Foundation Operations – Serve as point of contact for Labyrinth, regarding non-profit registration by state. Approve new fund requests, item code requests, Advance System allocations.Oversight of Database Management/Conversion and giving related software - Oversee data integrity, including essential coding for the mapping of the Advanced/Cashnet interface process or another cash handling vendor. Identify and rectify any discrepancies or errors promptly. Enforce stringent Level 1-2 data security guidelines to safeguard University data. Ensure compliance with established security protocols for all external data requests, prioritizing the confidentiality and protection of sensitive information.Knowledge Skills and AbilitiesDemonstrated knowledge of IRS and other charitable gift processing standards and procedures. Ability to lead a team effectively. Ability to communicate both verbal and written training information to end-users. Ability to maintain working relationships with the university and philanthropic community. Ability to positively interact with administrators, faculty, staff, students, volunteers, and donors. Ability to perform detailed administrative work requiring accuracy and speed. Ability to be discrete in handling confidential information. Ability to perform mathematical calculations. Strong attention to detail.Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."Education and ExperienceEquivalent to a bachelor's degree in Accounting, Finance or Business Administration related field and/or three years of experience in a related field required.• Knowledge and experience in Datawarehouse/PeopleSoft is preferred.• Experience with fiscal reporting, accounting, and finance calculations.Physical SummaryLight work - Job involves some lifting of medium weight objects (10-20 pounds) and/or 10% - 20% of the job involves standing or walking.DepartmentUniversity Relations & DevelopmentCompensationCSU MPP Compensation Summary Range:The MPP Comp Summary Range for this position is $9,164 - $13,746 per month.Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.BenefitsThis is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits.ClassificationAdministrator IIApplication ProceduresClick Apply Now to complete the CSULB Online Employment Application.PLEASE FILL OUT THE APPLICATION COMPLETELYIt is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this positionAdditional InformationThe person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.AccommodationsWe provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should ****** of State Employment PolicyCalifornia State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.As of January 1, 2022 theCSU Out-of-State Employment Policyprohibits the hiring of employees to perform CSU-related work outside the state of California.Equal Employment StatementCalifornia State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.
