Title: Senior Civil Rights Specialist DBE State Role Title: Prog Admin Specialist II
Hiring Range: $71,626 - $116,392
Pay Band: 5
Agency: VA Dept of Transportation
Location: Annex Building
Agency Website: Recruitment Type: General Public - G
Job Duties The Virginia Department of Transportation's (VDOT) Civil Rights Division is excited to offer and announce an opportunity to serve as a Senior Civil Rights Specialist supporting our Disadvantaged Business Enterprise (DBE) Programs.
This position reports directly to the Central Office Assistant Division Administrator in Richmond, VA.
Position specific responsibilities and duties will include, but not limited to: CRD Program Support:
Assist with development of annual DBE goals and monthly contract goals. Assist with related DBE goal-setting duties (panel hearing, good faith effort determination). Perform necessary research, and assist in developing policies, specifications, procedures, and guidelines. Serve as liaison for CRD for project initiatives. Respond to inquiries about contract language, DBE usage, OJT etc. related to contract documents. Technical Assistance:
Provide guidance, technical assistance and monitoring of district and Central Office reporting of DBE data. Establish guidelines and metrics for district's reporting of DBE data. Provide accurate and timely technical assistance to districts to ensure compliance to include routine updates on law and trends. Assist districts with comprehensive and sensitive DBE compliance investigations. Develop and conduct training as needed (law, trends). Assist with good faith reviews. Develop reports per established department and regulatory guidelines. Special Provision:
Analyze bid documents for compliance with the Special Provision for VDOT Road and Bridge Specifications and update all construction related DBE documents. Collect and analyze DBE and SWAM data for specific biannual, monthly, and general reports. Serve as division's contact for Special Provision compliance. Research, collect and interpret data on a continuing basis to ensure effective DBE compliance program. Consult and collaborate with industry on DBE compliance issues and guidelines. Collect and compile data. Request information from contractors as appropriate to administer effective and compliant program. Prepare updates to DBE related construction memoranda. DBE Panel:
Serve as part of Good Faith Team and Resource to DBE Panel to review bidding documentation to determine if prime contractor made a good faith effort to meet DBE goal up front prior to award. Review special provision for guidance. Respond to requests from panel about compliance review activity. Make recommendations about compliance. Monitor irregularities noted during panel review and draft correspondence citing appropriate specifications. Engineering Documents:
Analyze documents to determine construction and maintenance methods, and the availability of resources to construct and maintain projects. Determine from the engineering perspective the probability of subcontracting and establishing project goals for DBEs on VDOT, Urban, and Local Assistance projects. Reporting:
Prepare reports for management review of project goals and to determine progress made toward meeting the DBE overall goal. DBE Data:
Serve as Division's contact for DBE data analysis. Provide Federal Uniform Report of DBE Awards or Commitments and Payments for submission to the FHWA. Analyze DBE information and data and interact with contractors as appropriate. Perform multi-cross referenced information analysis for management on DBE and SWAM data to examine progress, goal achievement and growth of DBE and minority firms. Conduct utilization and availability analysis using census data and other resources. Monitor and utilize latest technology to ensure greatest efficiency in data collection and manipulation. Review and prepare summary analysis for management on FHWA, US DOT, DOT surveys, studies, and reports. Minimum Qualifications • Ability to analyze complex issues and make recommendations to division management statewide.
• Knowledge of DBE, EEO Contract Compliance, Labor Compliance and OJT Programs.
• Ability to follow oral and written instructions.
• Skill in the use of computers to include MS Office applications.
• Knowledge of federal civil rights laws and regulations to include the Civil Rights Act of 1964.
• Ability to be self-directed and work independently with little supervision.
• Skill in consulting, identifying compliance issues, and negotiating.
• Knowledge of construction contract content and terminology.
• Knowledge of Federal Civil Rights laws and regulations including Civil Rights Act of 1964, Civil Rights Restoration Act, 49 CFR Part 21, 23 CFR Part 200 and 23 CFR Part 230.
• Ability to analyze data on situational circumstances to develop a conclusion, generate solutions, alternatives, and measure performance.
• Skill in providing and promoting good customer service to internal and external customers. Additional Considerations • Experience managing a business office.
• Experience as a leader or supervisor of administrative support functions.
• Experience working in compliance agency.
• A combination of training, experience, or education in Business, Public Administration, Human Resource Management, or related field desired.
Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.
We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
Additional positions may be filled from this recruitment within 90 days.
VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.
This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references. Contact Information Name: Audrey Phillips
Phone:
Email:
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .
Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
