Why UT Southwestern? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued patients and employees. With over 20,000 employees, we are committed to continuing our growth with the best professionals in the healthcare industry. We invite you to be a part of the UT Southwestern team where you'll discover teamwork, professionalism, and consistent opportunities for growth
Job Summary The Department of Pediatrics is seeking a professional, proactive, and positive individual to join our team in the position of Senior Administrative Assistant I. This position will work closely with the Divisions Lead Administrator to ensure the administrative operations within the division are efficient and met with a keen sense of business acumen. As a valued team member, you are responsible for providing comprehensive operational support to the division's faculty members, medical directors, and research personnel. This includes, calendar management, coordinating travel and processing expenses, supply orders, assist in preparing presentation(s) including hosting virtual and in-person conferences/meetings, serving as the division time editor, managing faculty clinical schedules, and other duties as assigned.
Experience and Education High school graduation or GED and three (3) years related secretarial/administrative experience. Testing may be required. May consider higher education completed in lieu of minimum requirements. Job Duties Relieves supervisor of variety of administrative duties, which involve thorough understanding of functions, programs, and policies of organization; may coordinate day to day operations of office; makes recommendations for changes to procedures. Prepares or assists in preparation of grant applications, grant budgets, manuscripts, book chapters, etc.; ensures proper format, grammar, and completeness. Functions as liaison with other departments, including Human Resources, Telecommunications, Physical Plant, Purchasing, and Accounting; prepares on line and paper documents as needed. Completes and coordinates complex projects and reports as assigned by supervisor, which may require significant contact with other departments and outside organizations and use of various computer software applications. Composes and/or types letters, memorandums, and other non routine and moderately complex correspondence, which does not require attention of supervisor. Maintains sub-ledgers and ledgers for various accounts, including reviewing expenditures and encumbrances, reconciling accounts, and ensuring appropriate use of funds. Plans and coordinates projects, such as meetings, appointments, conferences, seminars, and workshops; arranges for meeting facilities, hotel accommodation, transportation, refreshments, luncheons, banquets, receptions, etc.; develops and arranges printing of brochures; handles finances for program, including determination of charge to sponsoring department; establishes registration fees; processes all vouchers relating to event. Takes, transcribes, and distributes minutes for meetings. May transcribe dictation of medical or scientific terminology; ensures correct format, grammar, punctuation, and spelling. Performs other duties as assigned. To learn more about the benefits UT Southwestern offers visit
This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes UT Southwestern to obtain criminal history record information. UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
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