Senior Administrative Assistant II, Department of Internal Medicine – Division of Nephrology Why UT Southwestern? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As one of the world's foremost research institutions, UT Southwestern Medical Center is known for our life-changing research that has led us to 6 Nobel Prizes. With an administrative career in our esteemed Internal Medicine Department, you will be a key part of our multidisciplinary research facility with opportunities to work with leaders in patient care and medical research. The Department of Internal Medicine Team at UT Southwestern is dedicated to providing exceptional patient-centered care. We seek to advance Internal Medicine through interprofessional education, leadership, and scientific discovery. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
Job Summary The Department of Internal Medicine is seeking a Senior Administrative Assistant II to join the Division of Nephrology. This critical role will provide administrative support for our Nephrology clinical faculty. Duties include scheduling appointments/meetings, travel arrangements, Payment Requests, IDR's, Requisitions, OneCard purchases, purchase orders, expense reimbursements, maintaining order logs, managing Chart of Account balances, weekly lecture setup, as well as any other needed administrative duties. This role is also responsible for gathering credentialing information and preparing documents and creating/recreating figures and slides for various progress reports and grand round presentations.
Experience and Education Minimum Requirements High school graduate and four (4) years related work experience are required. May consider higher education completed in lieu of minimum requirements. Job Duties May perform some or all of the following: Provides moderately complex administrative skills for a department.
Prepares, maintains and posts records, reports and budget information. Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports. Selects office vendors and monitors purchasing processes. May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed. Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department. Composes and processes repetitive and non-repetitive documents in accordance to established procedures. Organizes office procedures to ensure effective operation. Acts as department liaison with other departments and agencies. Processes all personnel and purchasing transactions following institutional policies and procedures. Determines work priorities and monitors progress toward work deadlines. Ensures document retention processes are followed using established guidelines. Performs other duties as required. To learn more about the benefits UT Southwestern offers visit
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This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. To learn more, please visit:
