We are looking to hire a remarkable Senior administrative assistant to join our innovative team at City of Kansas City, MO in Kansas City, MO.
Growing your career as a Full Time Senior administrative assistant is an unparalleled opportunity to develop valuable skills.
If you are strong in adaptability, problem-solving and have the right drive for the job, then apply for the position of Senior administrative assistant at City of Kansas City, MO today!
Salary: $20.48-$30.71/hour
Full-time position available with the Finance Department, Administration Division located at 414 E. 12th St.
Salary Range: $20.48-$30.71/hour
Normal Work Days/Hours: Monday-Friday, 8:00 a.m.-5:00 p.m. *Telework available on an episodic basis (in the event of an emergency)
Application Deadline Date: October 16, 2023 Responsibilities Schedules and coordinates all upcoming PIAC hearings and meetings with PIAC Representatives, CIP technical committee, city employees, and public. Assists with the entry of over 1,000 PIAC applications after the August 31st deadline by making sure all city engineers complete cost estimates on time. Prepares spreadsheets and reports for PIAC representatives, quality control of all requests, and performs administrative duties on each application. Works with the Capital Budget Analyst on all PIAC funding requests, transfer of funds, and/or planning of CIP book and budget-in-briefs. Works on the 311 Action Center cases in PeopleSoft CRM and manages cases. Prepares and proofs minutes for public in-district hearings and other meetings, as needed. Coordinates the functions and operations of Finance Department and affiliated divisions. Maintains numerous records and produces Processes PRC requests and meetings for the PRC Committee. Processes PeopleSoft reports as required. Assists with the administration of department operations and coordinates specialized programs as directed. Assists in the recruitment process for the Finance Department and affiliated divisions. Serves as back up for Executive Assistant. Reviews appropriations for City Projects. Processes HR paperwork for current and new employees. Collects data for the City Manager's Performance Indicators Report. Assists with time entry and payroll as needed. Manages vendor payments and requisitions for Finance Department and affiliated divisions. Prepares travel arrangements (i.e. travel advance documents) and reconciles travel. Serves as the Records Custodian for Finance Director's Office. Disposes of cases handled in accordance with established departmental policies and regulations. Performs other duties as assigned. Qualifications REQUIRES an accredited Bachelor's degree and at least 3 years progressively professional experience in governmental administration or in private sector administration at the level of Administrative Assistant; OR an equivalent combination of qualifying education and experience.
Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT View phone number on jobs.institutedata.com.
Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.
In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.
Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.
The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.
If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.
The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy
The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call View phone number on jobs.institutedata.com or send an e-mail to View email address on jobs.institutedata.com . If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code
4211). Benefits of working as a Senior administrative assistant in Kansas City, MO:
? Unlimited Growth Potential
? Continuous Learning Opportunities
? Generous Compensation
