This position is responsible for assisting the administration of the office and includes a full range of administrative responsibilities related to the office in general, the Academic English Program, international student services, international admissions and recruitment, and international college. Primary duties will be handling all administrative duties for the office in addition to assisting in-house staff with office-specific tasks. Duties may include work assignments in the areas listed below and others as assigned.
Serve as the point-of-contact for general office communications including answering/responding to/directing incoming calls and providing support to the office; Provide faculty, staff, students, and the general public with courteous, engaging, attentive, and efficient responses to requests for information and/or in answering questions; Monitor finances for the office, including all office budgets, university work study, and foundation budgets; Keep accurate and accessible files and records of budget procurement, disbursements, requisitions, and trending updates for the office; Create/maintain/distribute financial forms and spreadsheets related to divisional daily operations for administrative approval including but not limited to: divisional purchase orders, payment requisitions, and Pcard reconciliation; Serve as the building manager for Powers Hall, and property manager for international houses -- process all facilities work orders, IT requests, and housekeeping requests and ensure completion for all; Post positions, interview, hire, process paperwork, and manage budget for student assistants and graduate assistants; Request to post positions and process paperwork/EPAFS to hire staff, adjuncts, and faculty; Oversee event scheduling, preparation, promotion, and production for (overall) office events; Submit accurate and concise reports and other documentation for scholarship granting institutions such as SACM and partners such as NCN in response to requests from students or these partners in a timely manner; Manage office master calendar; Maintain the building's office supply inventory; Maintain and update all areas of the website, update bulletin boards, maintain TV displays using software solutions, currently ScreenCloud; Maintain room scheduling software – currently Mazevo - for the office and act as point-of-contact for Powers Hall reservations; Provide support in the planning and implementation of summer recruitment camps; Perform all other duties as assigned. ADDITIONAL DUTIES: Update and distribute office contact directory as needed; Assist with education abroad initiatives as needed; Assist with international college initiatives as needed; Build and maintain a knowledgebase concerning systems, policies, processes, procedures, and staff which are pertinent and necessary to the efficient functioning of the divisions; Maintain full responsibility for all office projects and procedures, using student workers in appropriate roles of support staff. High school diploma/equivalent is required; Bachelor's degree is preferred; Two or more years of job-related work experience is required; Knowledge of college/university operations, services, and polices is preferred; International living/working experience is preferred. LICENSES, CERTIFICATIONS, OR REGISTRATIONS: US Citizenship or Permanent Residency is required to be appointed as a DSO or ARO by the US Department of Homeland Security and the US Department of State, respectively.Applicants must upload a resume at the time of application as well as provide contact information for at least three professional references. For questions, please email or call and select option #2. Selecting an option other than #2 will result in a delayed response.
