School Administrative Secretary

JOB DESCRIPTIONTitle: School Administrative SecretaryClassification: Hourly - Full time/Academic yearLocation: On siteReports to: Pastor & School AdministratorPerformance Evaluation:SCOPE OF DUTIESGeneral Statement of Duties: The School Administrative Secretary is responsible for the smooth and efficient handling of day-to-day activities and administrative tasks for St Joseph School. This position is also accountable for the accurate recordkeeping of School tasks/events. Assists the Pastor, Parish Administrative Secretary, Principal, Director of Religious Education and Business Manager with other duties as assigned.ESSENTIAL DUTIESGeneral Office: Receive visitors; answer telephones and deliver messages; mail handling, processing and delivery; Assist students and teachers; Assist visitors; Assist Business Manager with RaiseRight/SCRIP program; Assist with proofreading School materials; Filing; Act as the welcoming face of the school & parish; Attend weekly staff meetings; submit/manage annual expense budget; perform other duties as assigned by the Business Manager.School Support: Prepare, distribute and check-in weekly family communication packets; prepare and process field trip permission forms, provide fundraising support; administer non-life threatening first aid; Assist School Administrator with inventory, ordering and receiving school supplies, process School attendance and verification; manage student records requests; perform other duties as assigned by the School Administrator.Recordkeeping: Safe Environment Coordinator for school; Assist the Director of Religious Education with religious education recordkeeping and documents; Maintain/update School calendar of events.Publications: Quarterly Newsletter; School website; Social media posts; School forms & flyers; Marketing for the school.Meeting Attendance: weekly Parish Office staffMINIMUM QUALIFICATIONSEducation, Knowledge, Skills, and Abilities:Ability to maintain confidentiality.Knowledge and understanding of office equipment and tools.Strong human relation skills: attention to details and accuracy, self-motivated, flexible, demonstrates initiative, and works with minimal supervision.Knowledge and current training in First Aid applications (emergency & non-emergency).