BUILT TO CONNECT
Astec is a global, environmentally focused infrastructure and manufacturing company of asphalt road building and aggregate processing. Our mission is to design and build the most innovative products for the industries we serve. Leveraging innovative solutions and technologies, we serve customers all over the world. ABOUT THE POSITION
Provide support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. Key Deliverables
Perform general office duties.
Answer telephone and take messages.
Route incoming/outgoing mail and file documents and other information.
Oversee and maintain common office area, all office supplies, and equipment of Sales department.
Compile and assist with the preparation of quarterly reports.
Assist with planning and hosting meetings and other events.
Perform projects as assigned by the department Director. Key Activities & Responsibilities
Prepare, complete, and distribute Industrial work orders.
Prepare money sheet, simple proposals, and commission payments for representatives.
Complete month-end reports from Cost of Goods report.
Update records in ACT Program.
Update Industrial Sales Price Book (periodically add additional information to adjust price for all equipment).
Handle various exhibition show details for Industrial Sales, such as ordering furnishings and carpet for each show, ordering and registering badges for each person attending shows, and ensuring that show exhibition booth is shipped and received on time.
Book hotels for Sales department, customers, and representatives.
Complete Vendor Qualification Packets, such as Safety information reference list that pertains to industry.
Schedule meetings and appointments.
Greet and assist visitors.
Develop and maintain department filing system.
Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and ordering supplies.
Prepare Federal Express packages.
Prepare paper copy of manuals (1-3 per job).
Work closely with the Project Engineer to prepare data book for foreign customers.
Compile all QC data from Quality Control. If built under code, must pull the RTs and all documents must be scanned.
Assist with Service Schools, including preparing sets of handouts for instructors and making copies of handouts, evaluations, and schedules for each class.
Assist Marketing Director occasionally.
Serve as back up for Receptionist during lunch, breaks, and absences when needed.
Assist Asphalt Sales Secretary and cover in his/her absence when needed.
Maintain polite and professional communication via phone, email, and mail. Supervisor and Leadership Expectations: None OUR CULTURE & VALUES
Employees that become part of Astec embody the values below throughout their work:
Continuous devotion to meeting the needs of our customers
Honesty and integrity in all aspects of business
Respect for all individuals
Preserving entrepreneurial spirit and innovation
Safety, quality, and productivity as means to ensure success WORK ENVIRONMENT
Office
While performing the duties of this job, the employee is regularly exposed to risk of injury in an office environment and occasionally a manufacturing shop plant environment. Duties include a typical office setting including extensive computer work, sitting, or standing. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EQUAL OPPORTUNITY EMPLOYER
As an Equal Opportunity Employer, Astec does not discriminate on the basis of race, creed, color, religion, gender (sex), sexual orientation, gender identity, marital status, national origin, ancestry, age, disability, citizenship status, a persons veteran status, or any other characteristic protected by law or executive order.
