Job Description
Job Description Salary:
HUMAN RESOURCES
SUPPORT SERVICES
REQUEST FOR PROPOSAL (RFP) FOR THE
Yakutat Tlingit Tribe
ISSUED March 18, 2024
PROPOSAL DELIVERY DEADLINE
3:00 PM Friday April 15, 2024
Issued By:
Yakutat Tlingit Tribe
P.O. BOX 418
YAKUTAT, ALASKA 99689
Point of Contact:
Amanda Bremner
********
REQUEST FOR PROPOSALS FOR HUMAN RESOURCES MANAGEMENT SUPPORT SERVICES
INTRODUCTION
The Yakutat Tlingit Tribe (YTT) invites proposals from experienced providers for Human Resources Management Support Services. We seek a partnership to reinforce our Tribal leadership and staff's capabilities in line with our Tribal sovereignty and cultural principles.
BACKGROUND
The Yakutat Tlingit Tribe operates 10 diverse departments, including management oversight of the Yakutat Community Health Center, a dual health center under Indian Health Service (IHS) designated as both a Tribal Health Organization (THO) and a Medically-Underserved Area under Health Resources and Services Administration (HRSA). The Yakutat Tlingit Tribe has 100+ employees including certified dental, medical and behavioral health practitioners.
Mission Statement: To empower our tribal community to thrive for generations to come by contributing positively to
haa shagoon,
our legacy as the people of Yaakwdáat.
Vision Statement: Yaakwdáat stands as a powerful Tlingit community, deeply rooted in our cultural values and continually striving to improve the well-being of our people, community, and traditional homelands, waters, and air by embracing the richness of our identity and the world around us.
PROJECT OVERVIEW
Scope of Services. The Provider will:
Engage in regular consultations with Executive Management and HR staff.
Deliver leadership and managerial training for YTT Directors and Managers.
Mentor and develop existing HR staff, identify trainings, and develop staff workplans to aid in professional development.
Craft and refine recruitment and onboarding protocols to ensure compliance with ICPA and provider credentialing.
Support HR Staff and Supervisors with mediation and personnel issues Fee and Expense Schedule
Proposals should provide a clear fee structure for the services detailed above, including any assumptions, payment methodologies, frequency of invoicing, guarantees, and other pertinent details.
SUBMISSION PROCESS
RFP Timeline
RFP Issue Date: March 18, 2024
Proposals Due: April 15, 2024, by 3:00 PM AKT
Contract Review & Selection: April 18, 2024
Intent to Award Notification: April 22, 2024
Contract Finalization and Signature: April 26, 2024
Services Commencement: May 1, 2024
REQUIRED PROPOSAL CONTENTS
Submissions must include:
Organizational Summary and Background
Expertise and Experience in HR Management Support
Expected Impact and Results
Project Team Details and Management Approach
Communication and Reporting Strategy
Itemized Expense Forecast
Documentation of Licensing, Bonding, and Insurance
EVALUATION AND AWARD CRITERIA
- Firm's Experience and Past Performance (40 Points)
Proposals will be evaluated on the firm's relevant experience with similar projects and its track record for reliability and results, with particular attention to work with tribal communities.
Effectiveness of the Proposed Strategy (30 Points)
The focus will be on the clarity and practicality of the proposed HR strategies and how well they align with YTT's objectives to enhance efficiency and staff development.
Budget Rationality and Fiscal Efficiency (20 Points)
The proposed budget will be scrutinized for cost-effectiveness, detailed justification, and transparency, ensuring the Tribe's investment is well-utilized.
Cultural Awareness and Sensitivity to YTT Values (10 Points)
Proposals must demonstrate respect for YTT's cultural heritage, with strategies that integrate this understanding into all aspects of HR management support.
TOTAL: 100 PTS
Bonus Points:
Diversity and Sustainability (5 Points)
Demonstrated prior experience working with Tribes and tribal/native entities will be given additional potential points.
Tribal Member (5 Points)
Qualified Tribal Members will receive additional points.
EQUAL OPPORTUNITY EMPLOYER
As a condition of doing business with the Tribe, respondents must be certified as an Equal Employment Opportunity Employer. The Fair Employment Practice Qualifications for Bidders is enclosed for this purpose and is made an integral part of this proposal. Please complete the form in its entirety and return it, with all necessary attachments and an authorized original signature affixed, with the proposal submitted.
INQUIRIES AND PROPOSAL SUBMISSIONS
Please direct all questions to:
Amanda Bremner, Interim Chief Executive Officer
Email:
********
Submissions: Please upload a complete proposal to this listing on BambooHR.
TERMS AND CONDITIONS
YTT maintains the discretion to reject any or all proposals, to negotiate with any qualified source, or to cancel in part or in its entirety the RFP. This RFP does not constitute an offer to contract or a commitment of any kind.
Frequently Asked Questions:
What does:
"ICWA" mean as stated under Project Overview:
"Craft and refine recruitment and onboarding protocols to ensure compliance with ICWA and provider credentialing"
ICWA stands for Indian Child Welfare Act.
Anticipated Level of Effort:
- We estimate a need for approximately 10-15 hours per month for consultations.
Leadership and managerial training would likely involve 1-2 sessions per month, with preparation time included.
- Mentorship and development for our HR staff are envisioned as an ongoing effort with a quarterly review of training needs and workplans.
- Initial development of recruitment and onboarding protocols might require a concentrated effort of 10-20 hours, tapering to a maintenance phase of 5-10 hours monthly.
- Mediation and personnel issues will vary, but we anticipate a need of around 15-20 hours per month, tapering to a maintenance of to 5-10 per month as we continue to roll out mentorship and training.
Anticipated level of on-site Support:
For the first six months, we anticipate requiring on-site support for approximately 1-2 days per month, with the understanding that this could be re-evaluated based on project needs and outcomes.
HR Information System:
We currently utilize BambooHR. We're interested in how your services can integrate with our existing system to streamline HR management.
Credentialing:
Credentialing is managed internally, but we are open to exploring efficiencies that your team may offer in this area.
Pricing Preference:
Given our budget considerations and the need for predictable costing, we have a preference for a monthly firm fixed fee pricing schedule.
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