We are a pioneering research-based biopharmaceutical organization committed to discovering, developing, and commercializing groundbreaking medicines in areas of significant unmet medical need. Our passion drives us to improve patient care for those battling life-threatening diseases globally. Our focus spans across various therapeutic areas, including HIV/AIDS, liver diseases, cancer, inflammation, and critical respiratory and cardiovascular conditions.
Our Mission:
Joining us means being part of a mission to transform the world, enabling individuals to lead healthier and more fulfilling lives. Our dedication to inclusion and diversity fuels our innovation, making us stronger and more creative. For over three decades, we have dedicated ourselves to tackling major health challenges, such as HIV, viral hepatitis, COVID-19, and cancer, with a relentless pursuit of scientific breakthroughs that enhance patient outcomes worldwide. Our team's collaboration, determination, and unwavering commitment are vital to our mission of creating possibilities for better health.
Role Overview:
As a Senior Administrative Assistant within our Analytical Outsourcing & Stability department, you will play a crucial role in supporting our Executive Director and team, ensuring seamless administrative operations. Your responsibilities will include managing calendars, organizing meetings, coordinating logistics, and providing comprehensive support to our dynamic team, including remote staff. This position offers the opportunity to be at the heart of our mission, facilitating the smooth execution of our pioneering work.
Key Responsibilities:
Administrative support for the Executive Director and team, including scheduling and document management.
Coordination of internal and external meetings, including logistics, agendas, and follow-ups.
Onboarding support for new hires, ensuring they have the necessary equipment and access from day one.
Management of purchase orders, invoices, and contractual agreements to support business activities.
Maintenance of departmental data, information resources, and SharePoint site.
Creation and management of presentation materials and documentation as needed.
Serving as a primary point of contact for administrative requests, liaising with external partners as necessary.
Skills and Qualifications:
Proactive problem-solving abilities with a keen eye for detail.
Proficiency in Office 365, coupled with strong administrative expertise.
Excellent relationship-building skills, with the ability to understand and meet leadership needs.
Capable of working both independently and as part of a team, with strong communication skills and a high sense of responsibility.
Superior organizational skills, capable of multitasking and prioritizing effectively.
Education and Experience:
An Associate's degree with at least 1 year of relevant experience or a High School Diploma with at least 2 years of relevant experience.
Compensation and Benefits:
Our compensation package is competitive and designed to reflect your experience, qualifications, and location, with a salary range of $92,820 to $120,120. Additionally, you may be eligible for discretionary bonuses, stock-based incentives, paid time off, and a comprehensive benefits package, including medical, dental, vision, and life insurance plans.
Commitment to Diversity and Inclusion:
We are an equal opportunity employer committed to fostering a diverse workforce and an inclusive work environment. We welcome applications from all qualified individuals regardless of race, color, religion, gender, sexual orientation, disability, or any other non-job-related factors.
Join Us:
If you're passionate about making a direct impact on the world through your work, we invite you to apply and help us create possibilities together.
Employment Type: Full-Time
Salary: $ 93,000.00 120,000.00 Per Year
