Purchasing Clerk ( Pueblo)

Job summary
Provides administrative support including processing purchase orders, placing orders, and organizing paperworkMaintains and updates vendor filesCoordinates with Accounts Payable to resolve invoice discrepancies
Job seniority: entry level
Responsibilities
• Processes purchase requisitions, change orders, liquidations, and service agreements• Prints, distributes, and files approved purchase orders• Maintains and updates vendor files• Prepares purchase requisitions for the Finance Department• Accurately enters transactions in the Pueblo's accounting programs• Receives supplies delivered to the Tribal Admin building• Places and picks up orders for supplies at Sam's Club and other local vendors• Places orders for goods and services for approved purchase orders and credit card requests• Maintains electronic records• Coordinates return of merchandise and vendor return authorizations
Requirements
• High school diploma or GED certification• Two (2) years' experience in a position involved in purchasing, shipping & receiving, or inventory management• Must have a valid NM Driver's License• Must be able to successfully pass a Background Investigation• Work hours subject to change with overtime work required• Must be able to work long hours under stressful conditions
Key Skills Needed
• Ability to communicate effectively, both verbally and in writing• Excellent mathematical skills• Ability to understand and execute complex oral and written instructions• Ability to work effectively and cooperatively with teams• Ability to demonstrate strong initiative and commitment• Ability to analyze and solve problems• Proficient in Excel and Word• Proficient with a 10 key• Ability to use discretion in working with sensitive or confidential records• Ability to be flexible and switch tasks easily and quickly