We are actively seeking a talented individual to join our team as a Project Coordinator. The role is responsible for executing programs, events, and strategic initiatives. The CX Partner will work across multiple sites and business units. This role will report directly to the SoCal Community Experience Manager.
The ideal candidate will have experience working with large organizations, driving strategic projects, and internal culture and community programming. The person will be highly organized, a team player, and passionate about identifying improvements in current practices, designing and implementing new strategic programming, event planning and execution, office administration, including budget management, and be able to track several concurrent projects through to completion.
Job Responsibilities: Assists in coordinating schedules. Coordinates deadlines on all deliverables. Assists in monitoring team progress. Coordinates client support efforts. Assists in preparing progress and planning documentation when necessary. Attends all client and staff meetings pertaining to the project. Skills: Coordinate Office Welcome program logistics, presentation updates, and manage groups/listserv. Supports event logistics, and execution for local events in line with approved budget and in coordination with the CX Manager. Supports event logistics and execution for social events Coordinates a calendar of events each quarter in partnership with the CX Manager. Leads event production for SoCal location-wide events as needed including All Hands, Leadership Fireside Chats, and executive visits in partnership with CX Manager and event host(s). Collects feedback from attendees, hosts event debriefs and compiles data on events to inform future planning efforts. SoCal Wiki & Microsite Updates: Maintains communication support channels for the SoCal region. Serve as the main POC for ensuring site resources are up-to-date and relevant. Manage purchase orders, coordinate vendor management and onboarding, update budget tracker, and reconcile budget as needed. In partnership with CX Manager and Finance SOPs. Manages LA branded swag, procurement, storage, and distribution. Create communications, marketing materials, digital assets, etc., for various events and programs. Qualifications: 5+ years of experience in event and/or project planning for small & large organizations. Comfortable managing multiple projects at the same time. Experience managing and working within specified budgets. Experience using and building out data to solve problems. Experience with venues, activities, and events resources. Proven experience building cross-functional relationships between various support partners. Comfortable working through ambiguity and uncertainty. Proven experience collaborating as part of a cross-regional team. Experience in using Microsoft Office Programs, Keynote, and Outlook. Strong technical skills in utilizing internal Event and Registration Tools. Experience working with creative programs such as Canva & Photoshop. Must have worked with a major Social Media company. Benefits: 401(k). Dental Insurance. Health insurance. Vision insurance. We are an equal opportunity employer and value diversity, equality, inclusion, and respect for people. The salary will be determined based on several factors including, but not limited to, location, relevant education, qualifications, experience, technical skills, and business needs. Additional Responsibilities: Participate in OrangePeople monthly team meetings, and participate in team-building efforts. Contribute to OrangePeople technical discussions, peer reviews, etc. Contribute content and collaborate via the OP-Wiki/Knowledge Base. Provide status reports to OP Account Management as requested. About us:
OrangePeople is an Enterprise Architecture and Project Management solutions company. Our most valuable asset is our people: dynamic, creative thinkers, who are passionate about doing quality work. As a member of the OrangePeople team, you will have access to industry-leading consulting practices, strategies & and technologies, innovative training & and education. An ideal Orange Person is a technology leader with a proven track record of technical achievements and a strong process/methodology orientation.
