The Project Coordinator facilitates engineering and construction projects by collaborating with the Project Manager and project team; in providing and presenting administrative project information. This position coordinates both externally and internally with clients and project management for providing solutions in executions of project and program needs.
* Facilitates the dissemination of information to vendors, suppliers, clients and project teams as part of the overall communications and project management process.
* Resolves questions regarding the project; research and provide appropriate answers.
* Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
* Manage project set-up preparation and compile documentation updates.
* Monitor projects deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates.
* Plan, coordinate and facilitate on-site and off-site meetings for the project. This may include: project orientation and training, stakeholder meetings, team meetings, periodic reviews, etc.
* Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
* Obtain physical sign off of project documents & maintain electronic and paper files.
* Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner.
* Manage IT resources for project offices and staff by coordinating with internal support departments.
* Provide follow up reports on ARs and unbilled issues as assigned.
* Administer project closeout activities.
* Compose project cost forecast updates.
* Run PPS reports.
* Establish priorities and deadlines on project deliverables.
* Investigate project expenses not billed to the client and report findings to the Project Manager.
* Assist Project Manager in preparation of client contracts and sub-contracts.
* Develop procedures pertaining to internal project requirements.
* Performs other duties as assigned
* Complies with all policies and standards
* Bachelor Degree in a related field and 8 years experience Required or
* Associate Degree in a related field and 10 years experience Required or
* High School Diploma/GED and 11 years experience Required
* Position requires ability to work independently, demonstrating accuracy, reliability, organization and problem solving skills.
* Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.
* Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks.
* Demonstrated ability to communicate with all levels within an organization.
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