ZGF is seeking a Project Administrator to join our team in our Denver office. We are looking for self-motivated people who are reliable administrators with a strong work ethic and excellent communication skills. For our newest office, we are looking for candidates with a growth mindset and willingness to be flexible, ready to dive in wherever a need arises.
As a Project Administrator , you will…
Prepare, process and track all project-related documents including: fee proposals, contracts, change orders, document releases, payment applications and certificates of substantial completion Route Submittals, RFIs and other documents for issuance and maintain accurate logs per established system Create, proof, edit, copy and distribute general and project-related correspondence (letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.) Set up and maintain project files per established procedures Provide and coordinate presentation materials using Word, InDesign or Affinity Designer, PowerPoint Coordinate, schedule, and support project meetings, including room setup, coordination of food and beverage needs and conference room cleanup Actively contribute to the administration team to enhance skillsets, meet goals, and collaborate on solutions Arrange travel and associated logistics Accurately route and handle incoming and outgoing calls, emails and shipments Assist with general office and front desk duties, as needed to support the administration team Qualifications: Bachelor's degree preferred Minimum of 3-4 years of mid-level administrative experience, preferably some within the A/E/C field Meticulous organizational and filing skills Must be articulate with superb written and verbal communication skills, including excellent spelling, grammar and typing abilities Able to work independently and efficiently under pressing deadline situations while maintaining good working relationships with teams and staying abreast of daily work requirements Ability to demonstrate flexibility and contribute however possible to support project and firm objectives Ability to work in multiple computer programs simultaneously Proficiency in Microsoft Office Suite required Proficiency with Microsoft Teams preferred Aptitude for learning new software Knowledge of architectural/engineering terminology a plus Base Salary Range 60,000/yr - $80,000/yr
Benefits ZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs and a hybrid work environment.
Apply With: Cover letter Resume ZGF Architects LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite qualified candidates to apply online by submitting a cover letter, resume and/or portfolio.
