Project Administrator

STATE OF COLORADO RESIDENCY REQUIRED AT TIME OF APPLICATION NOTE: This announcement may be used to fill multiple openings. This position is term-limited through March 31, 2025. The  Department of Health Care Policy & Financing (HCPF) oversees and operates  Health First Colorado (Colorado's Medicaid Program),  Child Health Plan Plus (CHP+), and other state public health programs for qualified Coloradans. Our mission is to improve health care equity, access and outcomes for the people we serve while saving Coloradans money on health care and driving value for Colorado. 
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.  
We are looking for an ARPA Project Administrator  to join our Strategic Outcomes Division at The Community Living Office ! As part of the State of Colorado, HCPF offers a  competitive benefits package:
PERA retirement benefits including PERA Defined Benefit Plan, PERA Defined Contribution Plan, plus 401K and 457 plans
Medical Dental , and  Vision insurance coverage
Flexible Spending Accounts (FSAs)
Family Medical Leave Act (FMLA)job protection and State of Colorado Paid Family Medical Leave (PFML)
Accrued Sick Leave for State of Colorado Temporary Employees
Flexplace and Flextime work arrangements
Variety of discounts on services and products available through the State of Colorado's Work-Life  Employment Discount Program
Free  RTD EcoPass to all eligible State Employees
Credit Union of Colorado  Membership Eligibility
Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to  .
This position was created by federal legislation through H.R 1319. The American Rescue Plan Act (ARPA) of 2021. Upon successful completion of the term limited period, a retention payment will be paid out .
We are onboarding new employees using a hybrid approach. The Department supports flexible work arrangements. Depending on the business need and description of the position, we have options that range from fully remote, hybrid, to full-time in the office. Specific discussions about the schedule will be discussed during the offer stage. 
The Office of Community Living (OCL) exists as part of the Department of Health Care Policy and Financing (the Department), which is the federally recognized single state agency to administer the Colorado Medicaid program. The Office administers the state's Long-Term Care (LTC) programs such as nursing facilities, Program of All- Inclusive Care of the Elderly (PACE), Hospital Backup Level of Care Program (HBU), and Home and Community Based Services (HCBS) waiver programs. The unit provides oversight and monitoring for the state's system for access to LTC programs. Staff within the Office are responsible for stakeholder relations, policy development and implementation, contract management and performance, program administration and overall LTC Medicaid program performance. The Office provides an important role in working toward the Department's mission to improve access to cost-effective, quality long term care services and supports for Coloradans. The Strategic Outcomes Division is responsible for ensuring the overarching strategic goals and priorities are achieved through coordination across the department and with stakeholders through the following:
Develop, implement and coordinate statewide strategies and priorities related to policy and programmatic changes to the long-term services and supports (LTSS) systems.
Identify and coordinate across the Department programmatic and fiscal stewardship of Medicaid and state-funded LTSS programs and services, including using data analytics to track outcomes of identified strategies.
Evaluate effectiveness and person-centered outcomes for Medicaid and state-funded LTSS.
Design and implement innovative services, business processes and programs to improve access to and delivery of LTSS.
Provide project and process management support to the OCL.
Provide proactive communication and responses to requests for information through the formulation of communications strategies, tactics, and messaging on priority issues.
Develop, implement, and oversee a coordinated plan for stakeholder engagement across OCL.
Provide facilitation support for an array of stakeholder meetings essential to the functions and priorities of OCL
What you will be doing as ARPA Project Administrator: Staff authority for the American Rescue Plan Act (ARPA) project planning, implementation, oversight, and reporting. This includes ensuring compliance with state and federal requirements related to the Act.
Responsible and accountable for planning, overseeing, monitoring, tracking and leading the ARPA projects it is assigned through the full project management lifecycle.
Requires interaction with a range of internal and external stakeholders, most often managing several projects and project teams simultaneously.
Leads project team members to successful completion of projects to realize the long-range strategic objectives of the Department.
Responsible for project activities that may include a business needs assessment and definition to determine system and operational solutions for timely and successful implementation and maintenance of compliance and system objectives.
Recommends to management and implements critical program and policy decisions related to the projects they are assigned.
Manages processes with internal and external stakeholders to ensure that program, systems, and/or operations impacts are identified in advance to provide notification of change to stakeholders as well as gain appropriate federal and State approvals.
Recommends and oversees the resource allocation related to project activities and the monitoring of project related tasks for quality and timeliness.
Collaborates with budget and accounting offices, Program offices, Policy offices, Communications and Human resources offices, and contract vendors to identify costs, schedule, and resources for project initiatives.
Seeks to clarify information and decisions from all stakeholders in the preparation of both temporary and permanent solutions to business needs.
Assists the Department with activities required by federal oversight agencies regarding federal funding, compliance obligations, and strategic plans.
RESIDENCY REQUIREMENT:  This posting is only open to residents of the State of Colorado at the time of submitting your application.
Job Classification: Administrator IV HIB4XX
MINIMUM QUALIFICATIONS Experience Only:
Seven (7) total years of professional experience in health care, project management, community based programming or an occupational field closely related.  OR Education & Experience: Bachelor's degree from an accredited institution in social work, health care administration, public health or a field of study related to the work assignment  AND three (3)years of professional experience in administering programs, project management , behavioral health care, or an occupational field closely related. 
Substitution: Appropriate education will substitute for the required year on a year for year basis. HERE'S WHAT WE'D LIKE YOU TO HAVE: PREFERRED QUALIFICATIONS 1. Prior state experience related to the duties of this position 
2. Masters degree in Public Health Administration, Health Care Administration, or related field.
3. Previous professional experience with:
Medicaid, Health care or health policy as an administrator
Clearly communicating complex concepts in various settings
Stakeholder engagement
Utilizing data for performance improvement and program development
Experience with Project Web App or Microsoft project software
Skills, Qualities, and Attributes that Contribute to Success in this Role: Strong Cross Team facilitation
Good customer service skills with a focus on problem resolution
Ability to explain complex systems to a wide variety of audiences
Ability to work independently, curious about a wide range of health related topics, and willing to learn
Ability to independently identify opportunities for program and process improvement
Ability to skillfully problem solve and manage disagreement
Ability to learn complex issues, apply knowledge, and assume increasing responsibility
DEFINITION OF PROFESSIONAL EXPERIENCE: Work that involves exercising discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field; and continuously studied to explore, extend, and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications and methods. 
CONDITIONS OF EMPLOYMENT All positions at HCPF are security sensitive positions and require that the individuals undergo a criminal record background check as a condition of employment.
Employees who have been disciplinary terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.   
This is a term-limited position with funding through 03/31/2025 Successful candidates will sign a Waiver of Retention Rights and normal personnel rules regarding retention will not apply. Additionally information regarding term-limited positions can be found  here . APPEAL RIGHTS: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed ) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to  spb.colorado.gov ; contact the State Personnel Board for assistance at ; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at  spb.colorado.gov under Rules.
How to Apply (PLEASE READ CAREFULLY) Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered.
Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below.
Comparative Analysis Process The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email.
Failure to submit properly completed documents by the closing date will result in your application being rejected.
ADAAA Accommodations : The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Department of Health Care Policy & Financing is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Virginia Miller, at  .
The Department of Health Care Policy & Financing  does not  offer sponsored visas for employment purposes.