This is a remote position.
Typical Day in the Role
• Purpose of the Team: This team is the office of the President of Xbox, which is part of the gaming organization. The team consists of the chief of staff, the senior business manager, the executive communications manager, and the business program manager. The team is responsible for various tasks such as budget and leadership meetings, alignment and planning, executive and internal communications, and space management. The team works closely with the President of Xbox, and supports her with the business operations and strategy of the Xbox Org.
• Key projects: This role will contribute to project management elements or deliverables that the team is looking for a business manager to assist with.
• Typical task breakdown and operating rhythm: The role will consist of responsibilities listed in the job description
Compelling Story & Candidate Value Proposition
• What makes this role interesting? - This role provides the opportunity to work within a high visibility office and networking within the gaming organization
• Unique Selling Points: Working in the gaming space is a growing area of MSFT and exciting space to be in!
Candidate Requirements
• Years of Experience Required: 5-7 years overall years of experience in the field.
• Degrees or certifications required: Bachelor's degree is required to be eligible for this role.
• Disqualifiers: Resume with poor grammar or lack of attention to detail.
• Best vs. Average: The ideal resume would contain previous MSFT experience and the organizations the candidate has worked with. Worked within the gaming space is plus!
• Performance Indicators: Performance will be assessed based on quality of work and driving things through completion.
Top 3 Hard Skills Required + Years of Experience
1. Minimum 2-3 years experience with Previous MSFT experience
2. Minimum 5-7 years experience with project management - clear understanding of how to manage a project
3. Minimum 5-7 years experience with MSFT internal tools - ID Web, finance tools, etc.
Hard Skills Assessments
• Expected Dates that Hard Skills Assessments will be scheduled: As soon as possible.
• Hard Skills Assessment Process: The assessment process will include 2 rounds of interviews.
Required Candidate Preparation: N/A - standard behavioral questions will be asked.
Summary:
The Xbox Org Office of the Chief of Staff is looking for project management support to traffic manage team actions across the team driving them through to completion and create efficiencies enabling the team to be more effective. This role requires executive presence, confidentiality, demonstrated initiative and bias for action, and ability to be a self-starter and take action on requests sometimes with minimal guidance. Role reports into to the Senior Business Manager and works on deliverables across the entire office including Chief of Staff, Executive Communications Director, and Business Program Manager.
Core Deliverables:
• Capture actions and traffic manage actions driving them through to completion across immediate team and Xbox Chief of Staff community
• Coordinate scheduled and ad hoc internal comms (i.e., Employee Signals, Connects) including leveraging past drafts and updating/editing to current information.
• Provide data analysis and suggest insights on org reporting (employee data, signals, etc.)
• Assist with planning and execution logistics for strategy roll out initiatives
• Support and drive team efficiency and effectiveness by leveraging previous work and standardizing/templatizing for future use. Include document organization/setup for BOM/run of show for town halls, partner, and people manager/principals events.
• Work across the team to track/update ROB activities ensuring they're updating across all ROB outputs and communicated across the org, as needed.
• Act as backup to space lead capturing actions/notes and following up with stakeholders ensuring that they handle and close on all requested deliverables.
• Work with Business Program Manager to manage security groups and permissions across IDWeb and as well as SharePoint at the direction of the site manager
• Coordinate tracking and reporting on compliance/learning completion
• Track executive speaking requests for executive comms review and handling.
• Work with Chief of Staff and Senior Business Manager to update weekly leadership team invites ensuring subject, attendees, and Teams Meeting details are accurate and up to date.
• Work with Senior Business Manager on customer engagement needs specifically setup and formatting of briefing books for industry events ensuring accuracy and clarity
• Other project needs as assigned including but not limited to coordinating team offsite activities and budget and PO management.
Requirements • Proficiency in M365 apps including Excel, Word, OneNote, Teams, and PowerPoint; SharePoint experience also a plus
• Internal communications planning, copywriting and editing
• Demonstrated initiative and self-direction; ability to move ahead with minimal guidance
• Familiarity with project management fundamentals
• Clients experience required preferably in business management, marketing, and/or communications; familiarity with the Gaming organization a plus
• Bachelor's degree in business administration or equivalent required
