Program Assistant 2 Location Albuquerque, NM (University Hts area) : Requisition ID req27873 Working Title Program Assistant 2 Position Grade 09 Position Summary The UNM Department of Psychiatry & Behavioral Sciences is seeking a Program Assistant 2 to support our Education Division, Psychiatry Residency Program. The Education Division of the Department administers the training programs of Psychiatry Residents, Psychiatry Fellowships, Psychology Interns, Medical Students, and Psychology Post-Docs. It is a very busy, dynamic atmosphere with a collaborative, hard-working and friendly team. The Program Assistant 2 supports all aspects of the General Psychiatry Residency Program. The assistant will provide administrative support for the Medical Education Program Specialist, Program Director, and Vice Chair of Education and serve as first point of contact for our 57 psychiatry residents and the faculty of the Education Division. Assistant will assist in planning, coordinating and implementing resident recruitment, orientation, graduation and other events. Job responsibilities include: organizing, coordinating, and managing regular Education events; recording and maintaining data of attendance for lectures and events; tracking, managing and entering resident and faculty evaluations; and creating, maintaining and editing didactic schedules. Position will compose, transcribe, edit and distribute correspondence, agendas and minutes for meetings; collect data and run reports; maintain files and distribute course materials. Will also record and report resident leave; manage Resident Education Fund; coordinate travel and process reimbursements. Will hold a UNM purchasing card. The Medical Education Program Assistant 2 will answer phones and respond to inquiries for the Education Division and provide support and back-up for other area functions. The successful candidate will have excellent communication and customer service skills, be a superb organizer and have exceptionally strong scheduling and computer skills. The Department of Psychiatry & Behavioral Sciences is a large, multi-division department within the UNM School of Medicine. We provide excellent, innovative education to residents, medical students, and health professionals; the highest quality mental health care to the citizens of New Mexico; and pursue outstanding multidisciplinary research that helps solve important health problems. See the Position Description for additional information.
Conditions of Employment Minimum Qualifications High school diploma or GED; at least 4 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications Experience working on multiple computer software applications and confident learning new systems Experience with complex scheduling Experience coordinating events, conferences, and/or educational programs Excellence using MS Outlook, Excel, Teams, SmartSheet Strong organizational skills and ability to handle multiple complex components of a program Ability to work independently and in a team environment, supporting fellow employees Able to communicate effectively, professionally, inclusively and in a timely manner, both in writing and verbally Excellence in prioritizing tasks on a daily, weekly and monthly basis Experience with and knowledge of UNM systems, software, policies and procedures Experience with or knowledge of medical education Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department Psych Education (451G) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Non-Exempt Pay Hourly: $17.56 - $22.89 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 12/18/2023 Eligible for Remote Work No Eligible for Remote Work Statement Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
To be considered, applicants must supply: 1. Cover letter describing relevant experience; 2. Resume; 3. Three supervisory references with current contact information. Selected candidate must also supply official transcript(s). Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit Refer to for a definition of Regular Staff.
