Procurement Contract Specialist

Full job description Initial Posting Date:
04/08/2024 Application Deadline:
04/22/2024 Agency:
State of Oregon Military Department Salary Range:
$4,993 - $7,641 Position Type:
Employee Position Title:
Procurement & Contract Specialist 2 Job Description:
The Oregon Military Department is a state agency that supports the Oregon National Guard. You are NOT required to be a member of the Oregon National Guard to apply for this position.
The Oregon Military Department is recruiting for an Procurement & Contract Specialist 2. This is a permanent full-time state position located at the Portland Air National Guard Base in Portland, Oregon.
This position is represented by the American Federation of State, County and Municipal Employees' (AFSCME) union.
NOTE: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

OMD is dedicated to diversity efforts that reinforce respectful treatment of others in the workplace. These efforts focus on identifying ways to work better together, reducing conflict by increasing understanding, improving collaboration, fostering teamwork, and increasing productivity and quality of services delivered by OMD.
What You Will be Doing
Perform procurement and contracting functions for the Base Civil Engineering Squadron to support Construction, Environmental, Planning and Programming, and Operations and Maintenance functional areas to sustain PANGB facilities. The position works in a team environment with other State staff to initiate, process, and track contracting documents that facilitates operations of PANGB. The position aids in developing and recommending solicitation methods for quotations, invitations to bid, and requests for proposals. The position reviews, tabulates, and recommends contract awards and addresses questions regarding contracts within OMD. The position assists in maintaining records on PANGB/State contracts and procurement transactions in compliance with agency and state policies. The position will perform duties that locate sources of supplies, products, services, and determine the most appropriate method of procurement airbase cooperative agreements, youth program cooperative agreements. Develops, negotiates and administers contracts and agreements to obtain and provide goods and trades/professional services. Provides consultative advice to Agency staff regarding state procurement laws, rules, and policies.
Working Conditions
General office environment. Frequent interruptions. Employee may need to respond to short-fused deadlines and occasionally work extended hours to complete critical tasks. Daily use of personal computer; works in close proximity to other people. Continuous physical movement retrieving and filing documents. Must be able to carry file folders and equipment weighing up to 25 pounds for short distances and lift files and binders onto file shelves over shoulder height. Responds to telephone inquiries, visitors to office, rush deadlines.
What You Need to Qualify
Four years procurement and contract experience related to the position.
Two of the four years must have been at the professional level such as developing and administering standard contracts, agreements, or solicitations.
***OR***
A bachelor's degree and one year of professional-level procurement and contract experience related to the position.
***OR***
Any combination of experience and education equivalent to four years of procurement and contract experience related to the position.
Positions specializing in leasing and acquisition require:
Four years of commercial real estate transaction experience

Please be sure that the work experience section of your application clearly demonstrates your experience in the above listed requirements.
Additional Requirements
Must have a valid driver's license or have alternate form of transportation.
Requested Skills
Have excellent customer service skills to successfully communicate orally and in writing with internal and external clients.
Actively collaborate, share information, and contribute in a positive, respectful, and productive manner.
Demonstrate high ethical standards, initiative, and judgment.
Be proficient with computers and software applications in a networked environment.
Conditions of Employment
Must possess or obtain within 1 year of employment and maintain current Oregon Procurement Basic Certification (OPBC).
Must have and maintain a favorable Criminal background History check and be able to obtain and maintain a favorable Department of Defense National Agency Check with Inquiries (NACI) Suitability Determination (T1). (Conviction of a crime will not automatically preclude appointment, the circumstances involved in the conviction will be considered).

Employee is required to maintain a drug/alcohol free workplace in accordance with OMD Drug/Alcohol CPM's, Policies, and the Statewide Drug Free Workplace Policy 50-000-01.
Work Experience
The work experience section of your application must include a clear description of your experience to determine if you meet the required skills (minimum and special qualifications) and at what level you meet the requested skills. Your answers to supplemental questions about your specific experience must also be supported in the work experience statements in your application form and, if requested, your resume. Supplemental materials such as cover letters and/or a resume will NOT be used to determine candidate's qualifications.
Work experience is based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.
You Must Download the Following to Your Application
(Failure to attach the required documents may result in your application not moving forward in the process)
A current resume that clearly describes your experience and/or education related to the requirements of the position and demonstrates that you meet the minimum requirements of the position as listed.
-AND-
A cover letter that clearly addresses how your education and/or experience relates to the Requested Skills, Duties section of this announcement. Qualified applicants whose background most closely matches the requested skills will be invited to interview.
The Oregon Military Department is an Equal Opportunity, Affirmative Action employer, committed to a diverse workforce with equal opportunity programs.
Additional Information
Only complete applications will be considered. Be sure to answer all supplemental questions completely and to show your experience in the Work Experience section of your application. The selection process will consist of an evaluation of experience and training.
All final candidates using education to meet minimum qualifications will be required to provide a copy of their transcripts (official or unofficial) during the selection.
This announcement closes at 11:59PM on the close date listed.
The successful candidate for this position will be subject to a LEDS check.
This candidate may be subject to a fingerprint-based background check.
Applicants must be authorized to work in the U.S without a visa sponsorship. (Applicants who require a visa sponsorship will not be considered at this time).
If you are a current State of Oregon employee, you must apply through your employee Workday profile. employee Workday profile
Workday does not pull your work history from your profile; you MUST list your current work experience on your application for it to be considered. No additional work history or job duties will be accepted after this announcement closes.
After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process.

What We Have to Offer You
Great Benefits- The State of Oregon offers a competitive and affordable health and benefits package, including excellent medical, vision and dental coverage. competitive benefits package.
Work Life Balance- 12 Paid holidays, and personal business leave, as well as paid and accrued vacation leave and sick leave.
Additional Benefits- In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Career Development - Learn new skills, Career Growth Opportunities, Great Team Environment, and a sense of belonging. With Oregon Military Department, you will feel excited about the work you do and feel valued for your contribution and collaboration.
Our Team- The Oregon Military Department is a team of diverse, dedicated, and collaborative individuals that work together to support our states Army and Air National Guard. Visit our agency website at
Need Assistance?
If you require an alternate format to complete the employment process, you may call Recruitment Services at . Please be prepared to leave a message describing the alternate format needed.
Veteran Percentage Points
Since the time of the Civil War, Veterans of the Armed Forces have been given some degree of preference in appointments to government jobs. In recognizing the sacrifices made by those serving in the Armed Forces, Congress enacted laws to prevent veterans seeking employment from being penalized because of the time spent in military service. To receive veterans' preference points, when you answer "yes" you are a veteran, you will receive a task from your Workday account requesting you to upload your military documents. Please do NOT attach your military documents to your initial application.
To qualify for 5 points
A copy of your DD214/DD215 showing honorable discharge from active duty.
To qualify for 10 points
A copy of your veterans' disability preference letter from the Dept. of Veterans Affairs showing honorable discharge from active duty and that you have a service-connected disability.
For Transitioning Service-Members
A "working" Copy of your DD215-DD215 (typically Member-4) showing under honorable conditions discharge from active duty within 120 days or Less from Ending Term of Service (ETS) date.
For additional detailed information regarding Veteran Preference Point Laws visit:
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Pay Equity
As an employer, the State of Oregon complies with HB 2005 Pay Equity. We do not discriminate based on protected class in the payment of wages, and we do not screen applicants based on their current or past compensation. We determine salary from applicable professional experience and education. Please visit: for more information.
Contact Information
Shawn Potapoff