Pre - And Post - Grant Administrator

Full job description Position Location Fort Collins, CO


Work Location Position qualifies for hybrid/in-office work


Research Professional Position No


Posting Number ******** AP


Position Type Admin Professional/ Research Professional


Classification Title Prof/Indiv Contrib II


Number of Vacancies 1


Work Hours/Week 40


Proposed Annual Salary Range $63,000 - 70,000


Employee Benefits Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.


Review our detailed benefits information here. Explore the additional perks of working at CSU here . For the total value of CSU benefits in addition to wages, use our compensation calculator . Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in ! Desired Start Date 06/03/2024


Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on 04/22/2024


Description of Work Unit Founded in 1870, Colorado State University is among the nation's leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.


The College of Liberal Arts (CLA) is the one of largest colleges at Colorado State University (CSU) with more than 6,900 students in 19 majors and 23 graduate programs. In CLA, we are driven by our passion to pursue knowledge, our intrinsic desire to create, and our dedication to engagement in our communities. We are committed to fostering the transformational power of the liberal arts to create a more humane, livable, and sustainable world. CLA is a community of arts, humanities, and social science scholars who study the cultural, social, environmental, and historical context in which we live and examine what it means to be human. Our students and faculty share a commitment to the well-being of the human community, the natural environment in which we live, and the inspiration of the human spirit.


Position Summary The Research Grant Administrator is responsible for pre- and post-award support for a portfolio of the College's departments and programs. This position will assist Principal Investigators (PIs) in the overall development and submission of comprehensive, competitive grant proposals and manage award accounts and review and reconcile financial transactions.


Required Job Qualifications Bachelor's degree Three years professional grant administration experience Preferred Job Qualifications Research administration experience in an institution of higher education Experience managing multiple, complex, and changing projects and deadlines Broad experience with a full range of federal sponsors, foundations, and industry partners Experience interpreting and ensuring compliance with regulatory policy, including Uniform Guidance, OMB Circulars, and Federal Cost Accounting Standards Experience with Kuali Financial and Research Systems and Symphony Experience with sponsor platforms such as Research.gov, Workspace, NSPIRES, and ASSIST Experience fostering cooperation among investigators, central administration, and external constituencies Ability to work collaboratively and diplomatically across a diverse range of individual needs and priorities Strong analytical skills Excellent oral and written communication skills Diversity Statement Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.


Essential Duties
Job Duty Category Post-Award Project Management


Duty/Responsibility Manage award accounts which include appropriated funds, intramural and extramural research funds, indirect cost returns, and other fund sources for compliance with award terms, cost accounting standards, and university, state, and federal requirements Reconcile and analyze financial transactions for authenticity and allowability, evaluate and justify expenditure re-distributions and contact appropriate entities to initiate corrections Reconcile account activity to the Kuali Financial System (KFS) and Symphony Review and approve grant reimbursement payments Analyze spending when a project is nearing completion to ensure funding is expended Assure accurate time and effort allocations and complete quarterly effort certification documentation Create and manage cost share accounts Coordinate grant staffing with the unit Human Resources Partner Forecasts future commitments and spend rates to minimize over-expenditures and advise PIs on account status, projections, and spending plans keeping them apprised of University, State, and Federal rules and regulations Assist progress and final project reports as required. Ensure all projects close on time and within budget Percentage Of Time 45


Job Duty Category Other Duties and Support


Duty/Responsibility Act as liaison between CLA and the Office of Sponsored Programs, Business and Financial Services, the Research Acceleration Office, and Foundation Relations Respond to ad hoc requests to compile and analyze data from Kuali Research, Research Analytics, and historical data to inform College strategic decision-making Create, monitor, and update record-keeping systems to enhance grant submission processes and improve future proposals Train investigators on proposal preparation/management tools (e.g., sponsor portals, KR, Symphony, SPIN/SMARTS, Grants.Gov) Perform other duties as assigned by the Dean, Research Associate Dean, Department Chairs, and Office of Sponsored Programs including but not limited to committee assignments, training, evaluations, search committees, and effective guidance in support of the College's research programs and mission Percentage Of Time 10


Job Duty Category Pre-Award Project Management


Duty/Responsibility Assist and guide investigators in the successful and timely submission of sponsored activity proposals Create, edit, and evaluate application packages to ensure completeness and compliance with sponsor guidelines Develop and evaluate project budgets and budget justifications in accordance with federal, University, and sponsor policies and procedures Provide investigators with feedback and guidance on proposal competitiveness Manage subrecipient collaborations with external institutions including compliancy, budgets, and proposal documentation Manage cost share commitments and indirect waivers/negotiations between departments, the College, and the Vice President for Research office (OVPR) Lead negotiation of indirect splits between CLA and other University units Coordinate proposal submissions with the Office of Sponsored Programs (OSP) to expedite timely submissions Organize workflow to meet multiple proposal deadlines Identify, address, and resolve issues, working jointly with PIs, administration, and other collaborators Assist and support investigators with submissions outside of sponsored activity applications including letters of inquiry, pre-proposals, budget and scope revisions, internal funding applications, submissions by other CSU units with CLA key personnel, and limited submission applications Percentage Of Time 45


Application Details
Special Instructions to Applicants To apply, please submit a cover letter, resume, and the names and contacts for three references. Candidates will need to address why they would like to work in the College of Liberal Arts in their cover letter, in addition to how they meet the required and preferred qualifications. References will not be contacted without prior notification to candidates.


CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.


Conditions of Employment Pre-employment Criminal Background Check (required for new hires)


Search Contact Catherine Douras;


EEO Statement Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.


The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO ******** , , .


The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO ******** , , .


The Coordinator for any other forms of misconduct prohibited by the University's Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. ******** , , .


Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .


Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.