Job Description Tully Rinckey, a mid-sized full-service law firm with offices throughout New York State, Washington, DC, Texas and California is seeking a Practice Administrator to join our Operations team. This is an opportunity to join one of the fastest growing law firms in the country (rated by INC Magazine). The firm is also recognized as Best Places to Work by the Albany, NY and Washington, DC Business Journals, respectively and as Top Places to Work by the Times Union in recent years. This position will be based out of the Firm's Albany, NY office.
Responsibilities include: Reporting directly to the Director of Operations, the Practice Administrator will provide administrative oversight and support to the Firm's Practice Groups. The Practice Administrator will assist with streamlining workflow and communication between Attorney's across the Firm. The right candidate for this position must have excellent communication skills and be able to work both independently and collaboratively on projects. The Practice Administrator must be willing to shift priorities at moment's notice and have a strong interest in learning and contributing to the business side of a Law Firm.
Specific job duties include the following for Tully Rinckey and affiliated entities:
· Daily and weekly phone calls with all Firm Associates to assist with delegation
· Briefing workflow status during weekly meetings with Practice Heads
· Compile billable hours reports from Finance Department data to send to Firm attorneys and Managing Partners
· Track, resolve and escalate items brought to Practice Administrator
· Calendaring internal deadlines on assignments and communicating with attorneys to ensure all parties are tracking the assignment (using the Firm's case management and billing systems)
· Ensuring top level communication is taking place within each Practice Group on case files
· Ensuring that standard Firm policies and best practices are being used within each Practice Group
· Monitoring the scheduling and completion of monthly file audits between attorneys while acting as the main facilitator between attorneys and legal support to ensure completion
· Auditing litigation plans within every new file that is opened inside the Firm's Case Management System
· Managing and constantly updating the Firm's Brief Bank for all Practice Groups
· Organizing all Monthly internal Practice Group training sessions, to include working with the presenting attorney to develop training material
· Providing direct assistance to Practice Heads on ad-hoc projects to decrease attorney admin time
· Providing direct assistance to the Director of Operations on ad-hoc projects
Qualifications and Experience · Bachelor's degree in business or admin focused field from an accredited college or university
· 2-3 years of admin focused experience (Prior Experience at a Law Firm is preferred)
· Knowledge of Microsoft Office and technology (Prior Experience with Legal Case Management Systems is a plus)
Benefits Include: Tully Rinckey offers five different firm subsidized health insurance plans, telemedicine, dental, vision, accidental, AD&D, critical illness, hospital indemnity, short term disability, long term disability, term life insurance, health savings account, flexible spending account, dependent care FSA, employee assistance program, medical benefits abroad, commuter benefits, and various employee perks and discounts. In addition, employees are eligible to participate in the company's 401(k) which includes a competitive match.
Firm Overview and Culture: Tully Rinckey PLLC has been ranked as one of America's fastest growing companies by INC5000 for eight years and has been recognized by the Albany and Washington DC Business Journal as Best Places to Work. For more information about the firm, please visit:
Interested applicants should respond to this ad and apply within or send a resume and cover letter with salary requirements via email to . Responses to this ad with omitted requirements will not be considered.
We wish to thank all applicants for their interest and effort in applying for this position; however, only candidates selected for interviews will be contacted.
Competitive salary based on employment history and education. Benefits include firm subsidized medical coverage, dental, 401K, standard vacation and holidays.
Job Type: Full-time
Pay: $45,000.00 - $60,000.00 per year
Benefits:
401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Ability to Relocate:
Albany, NY 12205: Relocate before starting work (Required) Work Location: In person
