DNI's Payroll Assistant is responsible for establishing all State Withholding and Unemployment numbers for all entities, pulling data for audits, handling HR requests. This position will also serve as a backup to the Payroll Specialist(s) when needed.
Daily duties include but are not limited to: Processing Military Leave setup, accrual and auditing of Military time used. Enter all new hires and terms into Master files prior to payroll Verify all salary changes into payroll system Tax Management inside Payroll System Handling all HR inquiries including assigning job codes, pulling pay stubs, assisting with year-end mailings, etc. Establishing and managing tax and unemployment accounts for state and local agencies Assist with Expense Report processing when needed. Entering 401k Election Changes into payroll system Periodic duties include but are not limited to: Monthly PTO audit for Sr Payroll Specialist to identify any EEs with negative time or excessive time available. Assisting with Payroll Submission Review Monthly Benefit Journal Entry preparation and upload. Ongoing tracking of sign on and relocation bonuses for all employees until employees have met requirements to keep funds. Audit support; Financial, Worker's Comp, 401k, etc. Reviewing New Hire setup to ensure taxes are set up correctly inside Payroll System. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Equipment/Systems: This position requires a working knowledge of JAMIS, all Microsoft Office applications (especially Excel), and SyncHR (payroll processing software).
Competencies: The Payroll Assistant role requires someone who demonstrates excellent attention to detail, strong organizational skills, the ability to prioritize multiple tasks on short deadlines, robust working knowledge of all Microsoft Office applications (specifically Excel), discretion handling confidential information, internal auditing skills, excellent communication and interpersonal skills, ability to perform complex calculations, and solid understanding of all federal/state tax laws and withholdings.
Supervisory Responsibility- none Work Environment & Physical Demands This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This is a largely sedentary role that primarily requires sitting at a desk in front of a computer for long periods of time; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.
Position Type and Expected Hours of Work This is a full time semi-remote position – 40 hours per week; work hours and days vary depending upon the timing and complexity of payroll processing (typically work hours are during the day but may require shifting to evenings or weekends/holidays); flexible work schedule is a requirement for this role.
Travel - none
Required Education and Experience – High School Diploma or 1-3 years payroll or HR experience.
AAP/EEO Statement DNI complies with all federal, state and local laws designed to protect employees and job applicants from discrimination based on race, religion, color, sex, parental status, national origin, age, disability, genetic information, military service, or other non-merit-based factors.
Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
