Payroll And Travel & Expense Administrator

Payroll and Travel & Expense Administrator Location Portland, OR : BACKGROUND About Energy Trust of Oregon Energy Trust of Oregon is an independent nonprofit organization dedicated to energy efficiency and renewable energy development. We serve Oregon customers of Portland General Electric, Pacific Power, NW Natural, Cascade Natural Gas and Avista, and SW Washington customers of NW Natural. Year over year Energy Trust is recognized as one of the 100 Best Nonprofits to Work For in Oregon.
Our Vision Clean, affordable energy for everyone.
Our Commitment to Diversity We recognize the lack of diversity in our industry, and we actively seek to address it with our hiring and retention practices as well as our values. We believe every person and their lived experience is integral to building a vibrant culture and delivering effective services to all customers we serve. We are committed to the principles of diversity, equity and inclusion, and we encourage candidates with diverse backgrounds and experience to apply.
Our Location Energy Trust provides for a range of work location options, including remote, hybrid and in-office work. This position will represent Energy Trust in public settings and potentially at community events. We are open to candidates who live throughout Oregon and Washington. The Payroll and Travel & Expense Administrator would be expected to report to the office on a quarterly basis, at minimum.
What We're Looking For: The Payroll and Travel & Expense Administrator is responsible for the day-to-day operations of the Payroll administration performing a wide variety of record keeping and payroll processing activities, including, but not limited to, data entry, computing wage and overtime payments, calculating and recording payroll deductions, processing terminations, calculating and preparing general ledger entries, preparing and filing tax reports, and compliance with all established standards, policies, and processes.
This position will also be responsible for administering and maintaining the travel and expense platform, enforcing company policies and procedures, training staff, reviewing expense coding, and processing expense reports for AP.
The Payroll and Travel & Expense Administrator will play a leadership role in the implementation and training of new travel programs, projects, policies, and procedures. While this position directly reports to the Accounting Manager, this position will also take direction from, and provide support to, the Compliance Manager.
What You'll Do: Performs biweekly payroll, including all employee changes, reconciliations, and journal entries, ensuring an accurate and timely production of employee payrolls. Performs the day-to-day customer service function by answering and responding to internal and external employee requests and questions timely. Update employee data in ADP accurately including payroll/HR data entry into ADP on an ongoing basis. Review and support timecard management, along with grant reporting and compliance as needed. Prepare journals and other reports, including quarterly and yearly tax information. Manage annual workers' compensation audit. Manage annual 401k audit. Maintain complete and accurate payroll files and records according to documented internal controls and compliance requirements. Critically review and analyze federal, state, and local changes that may affect payroll and benefits and implement changes and systems as needed. Administer the employee travel and expense program and software platform, providing support, guidance and training to employees. Audit all employee expense reports to ensure compliance with company policies. Communicate issues, collaboratively solve intricate problems, recommend solutions, and generally act as the subject matter expert in a variety of issues related to payroll and travel expense reimbursements. Coordinate with Accounts Payable team to ensure timely payment of employee expense reports. Prepare documentation and audit schedules for external auditors and respond to related questions. Continuously monitor effectiveness of internal controls while fulfilling job duties. Document workflows and maintain up to date desk-level procedures as part of the internal control system. Pursue continuous improvement and drive efficiencies and automation in Energy Trust's payroll, travel and expense processes. Collaborate with peers in the Finance department to achieve team objectives. Provide strong customer service experience oriented towards providing support to a diverse workforce or customer base. Must be able to perform all normal office job functions in a safe manner and effective manner. The above information is designed to outline the functions and position requirements of this job. It does not identify all tasks that may be expected, nor address the performance standards that must be maintained.
SUPERVISORY RESPONSIBILITY This position has no supervisory responsibilities.
What You'll Need: Bachelor's degree in Accounting, Business Administration, or equivalent educational experience, preferred. Minimum 5 years of payroll experience, preferably ADP Work Force Now. Minimum 3 years of experience with a travel and expense software platform. Strong mathematical and analytical skills. Strong auditing and reconciliation experience with a strong attention to detail. Understanding of fundamental HR and Payroll concepts and terminology. Advanced level proficiency in Excel, Word and Power Point. Ability to excel in a collaborative and innovative environment. Ability to work within specific deadlines and attention to detail Ability to maintain high standards of confidentiality. Excellent interpersonal and communication (verbal and written) skills. What You'll Get: Health/dental/vision insurance Employer sponsored and paid life/disability 401(k) with a company contribution of 6% of your salary after 90 days of employment TriMet pass Access to health and dependent FSA/HSA accounts Generous paid vacation, holidays and sick days Paid volunteer hours Employee assistance program Career advancement opportunities Great colleagues and culture Flexibility to work from home and/or an office space at the Portland, OR location Work from home laptop provided APPLICATION INSTRUCTIONS: Don't meet every single requirement? Studies have shown that women and People of Color are less likely to apply to jobs unless they meet every single qualification. At Energy Trust we are dedicated to building a diverse, inclusive and authentic workplace—if you're excited about this role but your past experience doesn't align perfectly with every qualification in the , we encourage you to apply. You may be the right candidate for this or other roles.
Please submit a cover letter, writing or presentation sample, resume and application (found on Energy Trust's website
Attn: Payroll Travel & Expense Administrator
Energy Trust of Oregon is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact us. Energy Trust of Oregon is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.
Energy Trust is committed to pay equity. Energy Trust is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience and training.
Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, and certifications in the pay equity assessment to determine equitable salary placement.
Starting compensation: $66,200- $82,000